Administrative and Data Entry Assistant

ICF is seeking a motivated Administrative and Data Entry Assistant to join our team to support a U.S. Environmental Protection Agency (EPA) contract, the Environmental Services Assistance Team (ESAT), located at Fort Meade in Maryland. The team performs soil, water, air, waste, and tissue sample analysis and data validation for chemical contaminants primarily in support of EPA's Superfund program. The team also supports EPA's ambient air monitoring programs under the Clean Air Act.

The Administrative and Data Entry Assistant will assist and potentially lead a variety of tasks in support of data management, report preparation, scheduling, invoicing, and administration duties needed to keep the office organized and functioning well. This multi-faceted position will require working with a variety of staff with various technical backgrounds to support their projects and their daily office needs. Daily interactions with staff and clients will require a candidate with a professional and positive demeanor both in person and on the phone. The successful candidate should have a combination of interpersonal and analytical skills that will make you an effective member of our team from the day you arrive. The successful candidate must have or be able to obtain authorization for access to Fort Meade and U.S. EPA Environmental Science Center. This position is hybrid with 2 days on site in the Ft. Meade office location.

Key Responsibilities

• Work as part of the team to support laboratory operations and quality assurance activities.
• Track workload and work products, including database entry and reporting.
• Assist with preparing and distributing work products and weekly and monthly reports.
• Manage office needs including ordering supplies, meeting set-up, and facilitating any IT or facility issues.
• Prepare basic correspondence.
• Prepare basic schedules, calendar, and timeline documents.
• Format items in Word or Excel.
• With training, provide laboratory operations support, such as inventories and glassware cleaning, as needed.

Required Qualifications:

• High School Degree or equivalent years of experience
• 2+ years of related experience, preferably in the environmental analytical field
• Proficiency in Microsoft Office (including Word, Excel, Access, and Outlook)
• Experience using Microsoft Excel spreadsheets including formulas, locking cells, hiding, filtering, subtotals, etc.
• MUST be authorized to work in the US; MUST be able to pass an EPA background check to obtain access to U.S. federal property

Preferred Skills/Experience:

• Government consulting support experience
• Experience working at DoD, EPA, or other Federal facilities
• Strong organizational skills and ability to meet deadlines
• Team player with the ability to multi-task in a fast-paced environment
• Capable of working independently
• Sound business ethics, including the protection of proprietary and confidential information

Working at ICF
ICF is a global advisory and technology services provider, but we're not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.

We can only solve the world's toughest challenges by building a workplace that allows everyone to thrive. We are an equal opportunity employer. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO policy.

We will consider for employment qualified applicants with arrest and conviction records.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation, please email and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.

Read more about workplace discrimination rights or our benefit offerings which are included in the Transparency in (Benefits) Coverage Act.

Candidate AI Usage Policy

At ICF, we are committed to ensuring a fair interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process.

However, we understand that some candidates may require accommodation that involves the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance at We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed.

Pay Range - There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position.

The pay range for this position based on full-time employment is:
$41,822.00 - $71,098.00

Maryland Client Office (MD88)