Ingredient Compliance Specialist

Job Title: Ingredient Compliance Specialist
Type: Direct Hire
Location: Morris County, NJ (Whippany/Parsippany, NJ)
Schedule: Hybrid | 9:00 a.m.-5:00 p.m.
Salary: $70,000-$85,000 + performance bonus
About the Opportunity
We are seeking an Ingredient Compliance Specialist to join our Quality team. This role is ideal for professionals with experience in food, beverage, functional ingredients, nutraceuticals, dietary supplements, or contract manufacturing/co-packing environments.

You will play a key role in ensuring quality and regulatory compliance across raw materials and finished goods, working closely with suppliers, co-packers, CMOs, and internal teams. This position supports a diverse portfolio of food, beverage, ingredient, and dietary/nutritional products, combining technical expertise with practical problem-solving in a fast-paced supply chain setting.
What We're Looking For

• 3-5 years of Quality Assurance (QA) experience in food, beverage, ingredients, dietary supplements, or nutraceutical manufacturing, including contract manufacturing / co-packing.
• Experience with CMOs, co-packers, or ingredient suppliers, including private label and contract manufacturing organizations.
• Proven expertise in company and supplier quality management, supplier qualification, and product approvals.
• Strong understanding of FDA regulations, dietary ingredient and beverage requirements, HACCP, HARPC, and general quality compliance standards.
• Working knowledge of FSMA, including FSVP / FSVA.
• Technical documentation expertise, including:
  
• SDS
• Specifications
• Allergen / GMO statements
• BSE/TSE letters
• Nutritional data
• Test methods
• Certifications
• Supplier Ingredient Data Information (SIDIs)

• PCQI certification (or willingness to obtain). QA experience with product release a plus.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Experience with QMS/CRM systems (Salesforce, ComplianceQuest preferred).
  Key Responsibilities
• Review and assess supplier-provided technical documents for raw materials and finished goods, including SDSs, specifications, allergen/GMO statements, BSE/TSE letters, nutritional data, test methods, certifications, and SIDIs.
• Lead product and supplier approval processes, ensuring compliance with internal SOPs, regulatory standards, and customer expectations.
• Partner with co-packers, CMOs, and ingredient suppliers to gather updated documentation and evaluate change notifications.
• Manage change control workflows, ensuring timely and accurate communication across internal and external stakeholders.
• Respond to customer documentation requests related to ingredients, products, beverages, and manufacturing facilities.
• Confirm alignment between customer and supplier specifications for product approvals, orders, and custom requests.
• Oversee product release, ensuring all items meet testing, documentation, and quality standards before distribution.
• Maintain and upload current technical data and quality documentation in ComplianceQuest.
• Support sample management processes, including storage, tracking, and outgoing shipments with proper documentation.
• Perform additional duties as assigned by Quality leadership (Associate Director or Vice President of Quality).
  
  Industry / Employer Type
  
  Contract Manufacturing Organization (CMO), Co-packer / Co-packing, Private Label Manufacturing, Toll Manufacturing, Contract Pack / Co-packing Facility, Co-Manufacturing, Co-Manufactured Products, OEM / Contract Manufacturing, Ingredient Supplier, Nutraceutical Ingredient Supplier, Dietary Supplement Supplier, Beverage Ingredient Supplier, Functional Ingredient Supplier
  Product Categories
  Dietary Supplements, Nutraceuticals, Functional Foods, Functional Beverages, Sports Nutrition, Vitamins & Minerals, Herbal Supplements, Botanicals, Probiotics / Prebiotics, Protein Powders, Energy Drinks, RTD Beverages (Ready-to-Drink), Nutritional Bars / Snacks
  Compliance / Quality Keywords
  Supplier Quality, Supplier Qualification, Technical Documentation, Specifications Management, Ingredient Compliance
  System One, and its subsidiaries including Joul, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
  System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
  
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  Ref: #558-Scientific