Food Ingredients Quality Document Associate

Job Title: Food Ingredients Quality Document Associate
Location: Florham Park area (Hybrid)
Hours / Schedule: 9am - 5pm
Type: Direct Hire

The Food Ingredients Quality Document Associate will support Quality and Regulatory functions by coordinating technical documentation and managing sampling activities (NON-LAB). This associate-level role is ideal for individuals with 1-3 years of QA experience in the food, dietary ingredient, or nutraceutical industry. The successful candidate will be detail-oriented, comfortable working across teams, and interested in contributing to high-quality compliance processes.

Responsibilities

• Coordinate and manage Controlled Documents (CDs) and other technical documentation.
• Handle NON-LAB product sampling, including coordination, receipt, storage, and dispatch with required paperwork.
• Assist in maintaining and uploading QA documentation in the Compliance Quest system.
• Respond to client and internal inquiries regarding product and facility documentation.
• Cross-check specifications for alignment with customer requirements.
• Support broader QA initiatives and projects as directed by the Associate Director, Quality.

Requirements

• 1-3 years of Quality Assurance experience in the food, dietary supplement, or nutraceutical industry.
• Knowledge of FDA food regulations, HACCP, and HARPC
• Strong skills in managing technical and controlled documentation.
• Excellent communication skills, including handling client-facing QA documentation.
• Proficiency in Microsoft Office and ability to learn new systems like Compliance Quest or Salesforce.
• Understanding of food or ingredient specifications, including assays, contaminants, allergens, GMOs, and flow charts.
• Ability to interpret Certificates of Analysis (CoAs) and regulatory documents
• Familiarity with FDA guidelines and industry standards for testing and compliance
• Knowledge of supplier and product approval processes
• Strong communication skills across departments (Sales, QA, Regulatory, Customer Service)
• Ability to explain technical issues to both technical and non-technical audiences
• Skilled at coordinating and engaging with internal and external stakeholders
• Align customer needs with internal quality standards
• Balance customer satisfaction with regulatory and safety compliance
• Manage risk in product testing, supplier validation, and release decisions
• Knowledge of internal release procedures and documentation standards
• Ability to follow or develop fast-track processes while maintaining compliance

Benefits

• Health, Dental, and Vision coverage starting Day 1
• 401(k) with employee contributions
• Profit-sharing eligibility after 6 months

#M3

Ref: #558-Scientific