Senior Administrative Assistant
As a Senior Administrative Assistant, you will be a strategic partner to a senior leader and their functional team. You will provide critical, high-level administrative support, acting as a central point of contact and ensuring the smooth and efficient operation of the department. Your ability to anticipate needs, manage complex priorities, and handle confidential information will be essential to the success of the function.
Your Responsibilities:
● Provide advanced administrative support to a senior leader and their team, including strategic calendar management, coordinating complex meetings and events, creating/editing key documents, and managing travel and expenses.
● Serve as a central administrative contact for the function, supporting team projects and facilitating communication to help achieve departmental goals.
● Serve as a key administrative resource, autonomously handling non-standard problems and providing guidance to colleagues on processes and best practices.
● Coordinate and execute logistics for meetings and events, including creating agendas, taking minutes, arranging catering, and hosting external visitors.
What You Need to Succeed (minimum qualifications):
● Education: High School Diploma / GED with an equivalent level of experience.
● Experience: A minimum of 3 years of experience in an administrative support role.
● Skills: Proficiency in Microsoft Office 365; ability to recognize and solve non-standard problems with minimal supervision and influence peers across related work units.
What will give you a competitive edge (preferred qualifications):
● Experience supporting senior-level leaders and their teams in a fast-paced environment.
● Proven ability to manage competing priorities and adapt to frequent changes within a functional area.
● Proven ability to anticipate needs and proactively find solutions to complex administrative situations.
● Experience with Concur for travel and expense reporting and SAP for other business processes.
● Strong interpersonal and communication skills, with the ability to build rapport with stakeholders at all levels.
Additional Information:
● Travel: None
● Location: Indianapolis, IN - Hybrid Work Environment. As a flexible worker, you will be expected to be onsite as required by the business leader you are supporting.
Don’t meet every single requirement? Studies have shown underrecognized groups are less likely to apply to jobs unless they meet every single qualification. At MTP we are dedicated to building a diverse and inclusive work environment. If you think you might be a good fit for a role but don't necessarily meet every requirement, we encourage you to apply. You may be the right candidate for this role or other roles!
Never miss an opportunity! Create an alert based on the job you applied for.
