Accounts Receivable (AR) Specialist
Location: Deer Valley, Phoenix, AZ, 85085 & Chandler, AZ, 85226 (Required to work from both location)
About the Company
Medivant Healthcare is a leading healthcare solutions provider dedicated to delivering innovative, patient-centric services across the pharmaceutical and medical device sectors. We specialize in providing solutions to both domestic and global markets, with a strong focus on compliance, quality, and sustainable growth. The finance team supports not only accurate financial record-keeping but also contributes to cash-flow health, customer relationships, and operational integrity. The Accounts Receivable Specialist will help ensure timely collections, accurate invoice processing, and clean receivables in a regulated manufacturing environment.
Role Overview
The AR Specialist is responsible for managing the company’s accounts receivable processes—from invoice generation and payment application through collections, dispute resolution, and month-end reconciliation. The role combines operational proficiency, strong customer interaction, and partnership with internal teams (sales, operations, accounting) to maintain healthy receivables and support cash flow and financial integrity.
Key Responsibilities
- Generate and distribute customer and consultant invoices promptly according to contract terms or billing schedules.
- Apply settled batch payments (e.g., credit card payments) in accounting system(s) (e.g., QuickBooks Online (QBO), Zoho) daily after invoice uploads or posting.
- Process and apply payments via ACH and check payments, ensuring correct invoice application and reconciliation across systems.
- Monitor and manage payment-related queries including voids, refunds, and payment adjustments; coordinate with internal teams and customers to investigate and resolve discrepancies.
- Monitor overdue accounts, generate collections reports, follow up with customers, and collaborate with sales/operations to ensure timely payment and minimal days sales-outstanding (DSO).
- Provide account statements to customers on request and respond to customer / consultant queries about account status.
- Support month-end closing activities: reconcile AR transactions, validate payment postings, prepare schedules/reports as required by accounting team.
- Void invoices per approved requests, ensure appropriate documentation for audit and compliance purposes.
- Provide backup support for other AR and payment application functions when team members are absent (including using QBO, Zoho, and other systems).
- Maintain accurate records and documentation for audit readiness, ensure AR process compliance with company policy and controls.
- Identify opportunities to improve AR workflows, payment application processes, and customer communication to reduce receivable aging and improve cash flow.
Qualifications
Required:
- High school diploma required, and Associate’s degree in Accounting, Finance, or related field preferred.
- Minimum of 3-5 years of experience in accounts receivable, collections, payment application, or related accounting function (manufacturing or service environment preferred).
- Proficiency in accounting software (QBO, Zoho or similar) and strong Excel skills (pivot tables, lookups, data analysis).
- Excellent attention to detail, strong organizational and prioritization skills, comfortable with deadlines and volume.
- Excellent communication skills (verbal and written) for interacting with internal teams and customers.
- Ability to collaborate with sales, operations, and accounting functions.
Preferred:
- Experience in manufacturing, regulated industry or similar environment.
- Experience with cash application automation, batch payment processing, and collections analytics.
- Familiarity with ERP modules or integrated billing/receivables systems.
- Understanding of DSO metrics, aging analysis, and collections best practices.
Key Competencies:
We are seeking an Accounts Receivable Specialist with strong attention to detail and accuracy, skilled in processing invoices and payments in line with GAAP guidelines. The ideal candidate combines analytical and critical thinking with excellent customer service, clear communication, and collaborative teamwork. Highly organized with effective time management, they proactively identify opportunities to streamline processes and optimize workflows while ensuring timely and accurate financial operations.
Career Growth
This role provides a strong foundation in financial operations and customer/account management. Growth paths may include Senior AR Specialist, AR Supervisor, Credit & Collections Analyst, or transitioning into Staff Accountant or Financial Analyst roles focusing on receivables metrics, cash-flow analysis and process optimization.
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