Payroll Tax Specialist The Payroll Tax Specialist is responsible for supporting payroll operations to ensure tax rates are accurate and up to date in the human resources information system (HRIS) and payroll tax filings are completed in timely manner. This role also provides audit support within the payroll operations team.
Key Responsibilities and Duties- Reviews HRIS payroll tax set up for each legal entity and jurisdiction and identifies issues and partners with tax filing services and human resource information technology (HRIT) to update and correct.
- Collaborates with co-workers to increase productivity by eliminating duplication and coordinating information requirements and drives process improvement initiatives to reduce manual efforts.
- Reviews the monthly-quarterly tax filing package for accuracy and timeliness and ensures alignment and reconciliation with general ledger records.
- Manages and reconciles payroll taxes at the employer and employee level, ensures timely remittances to the tax authorities and accurate reporting of withholding taxes and reconciles quarter-to-date (QTD) and year-to-date (YTD) tax amounts withheld, reported and deposited on quarterly and annual basis for assigned entities.
- Manages state unemployment insurance rate updates and sends to payroll processing provider and ensures updated in the HRIS.
- Completes and submits applications for new tax jurisdictions and closing jurisdictions.
- Researches and resolves payroll tax notices for multi-state tax entities and effectively resolves and escalates issues.
- Prepares materials needed for tax provisions at year-end and for tax audit.
- Partners with payroll accounting to research any open general ledger items.
- Performs audits on the payroll system to ensure data integrity and is responsible for the resolution of discrepancies that might adversely impact the company's tax returns.
Educational Requirements- University (Degree) Preferred
Work ExperiencePhysical Requirements- Physical Requirements: Sedentary Work
Career Level 5IC
Preferred Qualifications:- 2 years payroll tax compliance experience
- Previous experience with MasterTax and Workday experience
Related Skills
Analytical Skills, Business Acumen, Business Process Improvement, Collaboration, Continuous Improvement Mindset, Data Analysis, Detail-Oriented, Financial Risk Management, Labor Laws, Payroll Tax, Project Management, Vendor / Partner Management
Anticipated Posting End Date:2026-11-20
Base Pay Range: $35.53/hr - $53.85/hr
Actual base salary may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location. In addition to base salary, the competitive compensation package may include, depending on the role, participation in an incentive program linked to performance (for example, annual discretionary incentive programs, non-annual sales incentive plans, or other non-annual incentive plans).
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Company Overview Every worker deserves a secure retirement. For more than 100 years, TIAA has delivered it for millions of people. Founded to help educators retire with dignity, today we're a market-leading retirement company fueled by world-class asset management. But we're not just another legacy financial services firm. We're fighting harder than ever before for our clients and the many Americans who need us.
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