ADA Compliance Documentation Specialist

Role: ADA Compliance Consultant MS Word Documents Location: Oakland, CA Hybrid
Duration: Short-Term Contract (3 4 Weeks, potential extension)

California Local candidates Must

Overview: The Client is seeking a hands-on ADA Compliance Consultant to remediate and standardize Microsoft Word documents for accessibility. This is an execution-focused role, requiring the consultant to convert existing documents into "pre-checked ADA compliant templates, ensuring minimal post-processing by internal staff.
Key Responsibilities: ADA Compliance & Document Remediation

• Format and remediate MS Word documentsto meet ADA accessibility standards (Section 508/WCAG 2.1 AA).
• Apply proper heading structures, styles, lists, and document hierarchy.
• Ensure accessibility compliance for:
  • Tables (headers, structure, readability)
  • Images (alt text where applicable)
  • Hyperlinks and navigation
  • Reading order and logical flow

Template Standardization

• Convert documents into reusable, ADA-compliant Word templates.
• Ensure documents are "pre-checked , allowing GSA staff to add content with minimal accessibility fixes.
• Establish consistent formatting standardsacross all documents.

Validation & Quality Assurance

• Use MS Word Accessibility Checkerand other tools to validate compliance.
• Identify and resolve accessibility issues to ensure high-quality, compliant outputs.
• Work with GSA stakeholders for feedback and final validation.

Scope of Work:

• Construction Specifications (Word):
  • 30 40 documents
  • Range: 1 page to 200 pages (high variability and complexity)
• Contracts/Agreements:
  • 3 4 documents, 20 40 pages each

Required Skills & Experience: Must-Have

• Strong hands-on experience with ADA compliance for documents and/or websites.
• Deep expertise in Microsoft Word formatting for accessibility(styles, headings, TOC, tables).
• Experience with Section 508 and/or WCAG 2.1 accessibility standards.
• Proven experience remediating large, complex documents (100+ pages preferred).
• Familiarity with Word Accessibility Checkerand document validation techniques.

Preferred

• Experience working with government/public sector agencies.
• Exposure to construction specifications or legal/contract documents.
• Experience with screen readers (JAWS/NVDA)or advanced accessibility testing tools.
• Accessibility certifications (e.g., CPACC, WAS) are a plus.