Project Management - Project Manager II

Job#: 3026214

Job Description:

JOB TITLE: PROJECT MANAGER II

Job Location: Remote - Preferably, West Coast / Bay Area, CA, PT working hours

DURATION: 12 MONTHS

PAY RATE: $49- $59 HOURLY

Description:

Bachelor's degree required (advanced degree in business management, sciences, history, political science or related discipline highly preferred).

At least 3 years of experience in project management, technical writing, or an associated field

Title: Project Manager II

Job Description

About the Role

Join our dynamic team supporting a premier global client in the consumer electronics and technology sector. As a Project Manager, you will play a critical role at the intersection of product security, customer success, research science, and security consulting. Your technical writing acumen will drive operational excellence, streamline workflows, and strengthen cross-functional project delivery in a fast-paced, innovative environment.

We welcome candidates with strong technical and business communication skills, outstanding writing abilities, and a deep commitment to detail and organization. Experience in security is valued but not mandatory; we seek team members who possess project management expertise, have a passion for technology, and thrive in collaborative, continuous improvement cultures.

Key Responsibilities

Stakeholder & Operations Management

Request Triaging: Respond to stakeholder requests within 30 minutes, providing actionable follow-up within 48 business hours.

Documentation Maintenance: Continuously update work instructions, guidelines, standards, and policies to reflect best practices.

Security Risk Assessments: Conduct initial risk analyses of stakeholder requests and offer actionable recommendations to stakeholders.

Embrace AI-Driven Workflows & Leverage AI Tools

Leverage company-approved AI tools (such as Gemini, NotebookLM, ChatGPT, etc.) to improve the speed, consistency, and quality of content review and documentation-while keeping humans accountable for accuracy and sound judgment.

Accelerated drafting and revision: Use AI to generate first drafts of work instructions, SOPs, templates, and executive-ready summaries; then refine with SME input and final human editorial review. (Human-in-the-loop is required because AI can be incomplete or incorrect.)

Quality checks at scale: Use AI-assisted editing to improve grammar, clarity, accessibility, and terminology consistency across documents and slide narratives-reducing rework and improving readability for diverse audiences.

Standardized documentation outputs: Use structured prompts and reusable workflows to produce consistent meeting notes, action logs, and reporting writeups-improving operational rigor and repeatability.

Knowledge management and discoverability: Optimize documentation for both humans and AI retrieval with clear titles, TL;DRs, scannable structure, defined terms, and appropriate access controls-improving self-service and reducing repeat stakeholder questions.

Documentation lifecycle support: Use AI to summarize changes, recommend updates, and flag stale or redundant content so repositories stay current and aligned with best practices.

Project Documentation & Editorial Leadership

Project Doc Ownership: Lead the management, creation, and timely completion of all documentation for assigned projects.

Develop and refine document templates and decks (using Google Suite Products).

Facilitate quality and timely input from global Subject Matter Experts (SMEs).

Archive and systematically organize project documentation in secure repositories.

Collaborative Editing Proficiency: Expertly manage document drafts within collaborative virtual environments, utilizing Google Docs features like Suggested Edits and Comment threads to facilitate transparent, asynchronous, and high-velocity revisions with Subject Matter Experts (SMEs).

Analytical Report Compilation: Aggregate and synthesize information for weekly, monthly, and quarterly reporting on security gaps and solutions.

Editorial Oversight: Uphold clarity, structure, and precision in all written materials and executive presentations.

Ensure strong collaboration with SMEs to ensure technical accuracy and clarity in documentation and its intended audience.

Virtual Document Reviews: Lead efficient, structured document review sessions by effectively leveraging screen-sharing tools and virtual meeting platforms to drive consensus and secure timely content sign-offs.

Technical Research, Analysis & Knowledge Enablement

Research & Analysis: Examine technical R&D initiatives to recognize confidentiality and security risks, translating insights into robust recommendations. This requires the ability to quickly assimilate complex, unfamiliar technical information and proactively research, infer, and synthesize core concepts to ensure documentation accuracy and technical rigor.

Cross-Team Collaboration: Promote knowledge sharing and operational alignment across teams to foster excellence and innovation.

Training Content Creation: Develop comprehensive internal learning resources, documentation, and training curricula for diverse audiences.

Strategic Communications & Meeting Management

Meeting Facilitation: Actively support and occasionally lead Business Updates, Roundtables, and Weekly Team Meetings.

Stakeholder Representation: Serve as a primary interface in cross-functional meetings, capturing and communicating key points, actions, and deliverables.

Executive Reporting: Prepare and deliver concise, well-structured presentations of project findings and recommendations to senior leadership.

Process Optimization & Standardization

SOP and Policy Stewardship: Direct routine updates and publication of Standard Operating Procedures, Work Instructions, and Best Practices for internal and client-facing groups.

Resource Upkeep: Manage regular updates and accuracy of all internal standards, guidelines, trackers, and policy documentation.

Program Management & Performance Tracking

Goal Alignment: Collaborate with leadership to define and implement both immediate and long-range objectives for programs and projects.

KPI & Metric Management: Establish and monitor Key Performance Indicators (KPIs) to ensure program delivery is consistent with strategic goals.

Education & Qualifications

Technical writing, communication, and presentation skills are important for success in this role.

Critical Thinker that can work independently or as part of a team in a fast paced environment.

Bachelor's degree required (advanced degree in business management, sciences, history, political science or related discipline highly preferred).

At least 3 years of experience in project management, technical writing, or an associated field.

Proven mastery of technical, business, or procedural writing with a portfolio of high-impact deliverables.

Strong interest and demonstrated aptitude for consumer electronics, technology, and VR/AR/MR ecosystems.

Experience with customer success management or building relationships in cross-functional, matrixed organizations.

Comfortable working independently and as part of distributed, multicultural teams.

Exceptional organization and attention to detail; proven ability to handle competing priorities.

Familiarity with AI, AR, VR or similar advanced technology organizations is a plus.

PMP certification is advantageous but not required.

Demonstrated ability to oversee multiple concurrent projects and adapt approach to shifting requirements with minimal guidance.

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at or .

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico. Apex uses a virtual recruiter as part of the application process. Click for more details.

Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Apex team member can provide.