Sr. Maritime Procurement Specialist

Company is seeking a detail-oriented and proactive Senior Procurement Specialist to manage and coordinate the procurement of maritime supplies, spare parts, equipment, and services required for vessel operations. The ideal candidate will have in-depth knowledge of maritime procurement practices, vendor management, and international shipping regulations. This candidate will play a key role in ensuring timely, cost-effective, and quality procurement to support vessel maintenance and operational readiness.

Essential Job Functions

• Source and procure marine equipment, spare parts, consumables, and technical services for vessels in line with company and regulatory standards.
• Develop and maintain relationships with reliable suppliers and service providers worldwide.
• Ability to strategically negotiate annual sourcing agreements
• Review and analyze requisitions from vessels and shore-based marine departments.
• Request and evaluate quotations, negotiate pricing and delivery terms with vendors.
• Issue purchase orders (POs), confirm order acceptance, and follow up on order status and delivery timelines.
• Coordinate with logistics providers and ensure timely delivery of goods to vessels at various ports.
• Ensure all procured items comply with IMO, SOLAS, and other applicable maritime standards.
• Monitor supplier performance, handle non-conformities, and manage warranty claims or returns, as necessary.
• Collaborate with vessel superintendents, technical managers, and port agents to ensure seamless procurement operations.
• Maintain accurate records of purchases, pricing, and delivery documentation in ERP or procurement software.
• Contribute to cost-saving initiatives and procurement process improvements.

Skills/Abilities

• Education:
• Bachelor s degree in Supply Chain Management, Maritime Studies, Marine Engineering, or related field.
• Experience:
• Minimum 8+ years of purchasing experience, in the maritime or shipping industry.
• Knowledge of:
• Marine equipment, vessel types, and maritime terminology.
• International Sourcing and Logistics.
• Marine classification society requirements and safety standards.
• Skills:
• Strong negotiation and communication skills.
• Excellent organizational and time management abilities.
• Ability to work independently with minimal supervision.
• Proficiency in procurement software (e.g., ShipServ, ShipNet, Oracle, or similar systems).
• Fluent in English (written and spoken); additional languages are a plus.

Working Conditions:

• Primarily office-based with occasional visits to supplier locations.
• May require flexibility in working hours to coordinate with international suppliers and vessels in different time zones.