Executive Assistant

Montreal, QC, CA • Posted 1 day ago • Updated 1 day ago

Contract Corp To Corp

Contract W2

On-site

Depends on Experience

Fitment

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Job Details

Skills

Administrative Support
Collaboration
Communication
Conflict Resolution
Documentation
Executive Support
Expense Management

Summary

We are looking for Executive Assistant for our client in Montreal, QC

Job Title: Executive Assistant

Job Location: Montreal, QC

Job Type: Contract

Job Overview:

Provide high-level administrative support to senior executives.
Serve as a gatekeeper for internal and external stakeholders.
Support Managing Directors reporting to senior executives.
Partner with the Chief of Staff/Chief Operating Officer for administrative coordination.
Manage complex calendars and schedules across multiple time zones.
Arrange domestic and international travel and manage expense claims.
Coordinate webcasts, video, and teleconferences as needed.
Plan and coordinate internal and external events, including Town Halls, team-building activities, and staff events.
Manage agenda and logistics for VIP visitors.
Prepare, modify, and distribute reports, invoices, and contracts.
Ensure timely approvals and signatures.
Assist with internal communications and coordinate with marketing communications when required.
Complete projects and tasks as requested by senior executives.

Requirement/Must Have:

5 10 years of experience in an Executive Assistant role.
Excellent written and verbal communication skills.
Strong calendar management skills, including complex meeting coordination.
Strong organizational and relationship management skills.
Effective time management and prioritization abilities.
Proficiency with MS Office and digital tools.
Ability to manage confidential information with discretion.
Positive attitude and strong team player.
Ability to interact professionally with senior leaders.

Responsibilities:

Provide comprehensive executive support.
Coordinate and manage complex schedules and meetings.
Plan and execute corporate events and meetings.
Prepare and distribute reports and official communications.
Assist in travel arrangements and expense management.
Ensure compliance with approvals, documentation, and internal policies.

Skills:

Excellent organizational and planning skills.
Strong interpersonal and communication skills.
Ability to handle sensitive and confidential information.
Proficiency in digital productivity tools.
Effective multitasking and problem-solving skills.

Qualification And Education:

Undergraduate degree in a related business field.
Minimum of 2 years of relevant Executive Assistant experience; 5+ years preferred.

Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.

Dice Id: 10516350
Position Id: QC_EUAT_0325
Posted 1 day ago

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