IT Inventory Management Specialist

Position’s General Duties and Task: 

IT Inventory Management Specialist will provide technical support for an extremely diverse biomedical research institute consisting of over 4,000 users. This is a challenging job with state-of-the-art equipment. We are looking for people with the desire to experience a diverse fast paced environment. The candidate should have strong communication skills and the ability to work with demanding users. 

Essential Duties: 

• Maintain accurate records of inventory levels, including tracking all products or materials coming in and going out.
• Perform regular inventory counts and reconcile discrepancies between actual inventory and recorded inventory.
• Ensure that inventory is stored in a safe and secure manner, and that all items are properly labeled and identified.
• Manage inventory flow and logistics, including receiving and processing incoming shipments, and preparing outgoing shipments.
• Coordinate with program manager to ensure that inventory levels are sufficient to meet demand.
• Identify and report any issues or problems with inventory, such as damaged goods or low stock levels.
• Manage stock and loaner devices and distribute them to customers as needed.
• Respond to customers in a timely manner with accurate information.
• Review and submit orders in system.
• Request supply quotes from vendors
• Follow up on all outstanding inquires.
• Responsible for ordering and maintaining supplies and equipment.
• Enter and update information in databases and spreadsheets, ensuring that data is accurate and up to date.
• Maintain paper and electronic files and ensure all documents are organized and accessible.
• Validate items that arrive for accuracy and update system.
  • Responsible for the distribution and shipment of new and replacement devices to customers
  • Attend meetings, take accurate notes, and follow up on action items.
  • Process devices for recycling

  Required Skills: 

  • Skills Inventory Management, Logistics-Inventory Management and Delivery Management - 1+ years exp.

  Soft Skills Needed:

  • Strong computer skills, including proficiency in Microsoft Office and other relevant software.
  • Good organizational and time-management skills
  • Strong written and verbal communication skills
  • Attention to detail and accuracy.
  • E-mail and phone communication
  • Customer service and support

   

  Physical Requirements and Work Environment:  

  • Must be able to lift and carry at least 50 lbs.  
  • Must be able to walk for long distances. 
  • Must be able to sit at a computer for long periods of time.