Role Descriptions: We are seeking a highly experienced and hands-on Veeva Technical Architect Veeva PromoMats to lead the architecture, design, implementation, integration, and optimization of enterprise-scale Veeva Vault PromoMats solutions for global Life Sciences organizations.
This role requires deep expertise in Veeva Vault PromoMats, strong enterprise architecture capabilities, regulatory understanding within pharmaceuticalbiotech environments, and the ability to lead complex digital content and medicallegalregulatory (MLR) review ecosystems. The ideal candidate will serve as the technical authority across business stakeholders, delivery teams, validation teams, and integration partners.
The candidate must be comfortable operating in a client-facing environment, driving technical strategy, governing best practices, and delivering scalable, compliant, and high-performing PromoMats solutions.
Key Responsibilities
Solution Architecture & Technical Leadership
Lead end-to-end architecture and technical solutioning for Veeva Vault PromoMats implementations, enhancements, migrations, and support initiatives.
Design scalable, compliant, and high-performance PromoMats solutions aligned with business and regulatory requirements.
Define enterprise architecture standards, integration strategies, governance frameworks, and implementation best practices.
Serve as the primary technical advisor for PromoMats capabilities including:
o Digital Asset Management (DAM)
o MLR Review Process
o Claims Management
o Content Lifecycle Management
o Modular Content
o Renditions and Distribution
o eTMFQuality integrations where applicable
Architect multi-country and global deployment strategies for promotional content management.
Veeva Vault Configuration & Development
Lead advanced configuration activities within Veeva Vault:
o Object model design
o Document lifecycle configuration
o Workflow configuration
o Security model setup
o Role-based access controls
o SDKAPI-based extensions
o Validation rules
o Notifications and automation
Provide architectural guidance for:
o Vault Java SDK
o REST APIs
o VQL
o Vault Loader
o Custom integrations
Evaluate technical limitations and propose scalable alternatives.
Integration Architecture
Architect and oversee integrations between Veeva PromoMats and enterprise systems including:
o Salesforce CRM
o Adobe Experience Manager
o Content Management Systems
o Regulatory systems
o Identity and Access Management tools
Design secure and scalable API integration frameworks.
Ensure robust data governance, synchronization, and audit readiness.
Compliance & Validation
Ensure all solutions comply with:
o GxP
o FDA regulations
o CSVCSA standards
o Pharmaceutical promotional review requirements
Support validation documentation and audit readiness activities.
Collaborate with QA and compliance teams during validation cycles.
Stakeholder & Delivery Management
Partner with business stakeholders, MLR teams, regulatory affairs, marketing operations, and IT leadership to define strategic roadmaps.
Lead technical workshops, architecture reviews, and solution demonstrations.
Mentor developers, administrators, and junior architects.
Provide effort estimation, technical planning, risk mitigation, and delivery governance.
Support pre-sales activities, solution proposals, and architecture presentations when required.
Required Qualifications
Bachelor s degree in Computer Science, Information Systems, Engineering, or related field.
15+ years of IT experience with at least 10+ years focused on Veeva Vault technologies.
7+ years of deep hands-on experience specifically with Veeva Vault PromoMats.
Strong expertise in:
o Veeva Vault architecture
o PromoMats implementation
o Vault configuration and customization
o DAM and MLR workflows
o Vault APIs and SDK
Experience designing and implementing enterprise integrations.
Strong understanding of Life Sciences regulatory and compliance environments.
Experience with Agile and hybrid delivery methodologies.
Excellent communication, presentation, and stakeholder management skills.
Ability to work onsite with cross-functional business and technical teams in the US.
Preferred Qualifications
Veeva Vault certifications (highly preferred).
Experience with:
o Veeva MedComms
o Veeva CRM
o Vault Quality
o Vault RIM
o Commercial content ecosystems
Experience with cloud platforms and middleware technologies.
Exposure to DevOps, CICD, automated deployment, and release governance for Vault environments.
Knowledge of AI-enabled content review or digital content operations is a plus.
Experience in large global pharmaceutical or biotech organizations.
Technical Skills
Mandatory Skills
Veeva Vault PromoMats
Veeva Vault Platform
Vault Configuration
VQL
Vault Java SDK
REST APIs
Workflow Design
DAM
MLR Review Process
GxP Compliance
Preferred Skills
Salesforce Integration
SSOSAMLOAuth
CICD Pipelines
Validation Documentation
AgileScrum
JiraConfluence
Soft Skills
Strong architectural and analytical thinking
Executive-level communication skills
Client-facing consulting experience
Leadership and mentoring capabilities
Strong problem-solving and decision-making skills
Ability to work in fast-paced regulated environments
Success Criteria
A successful candidate will:
Drive scalable and compliant PromoMats architecture solutions.
Improve MLR efficiency and content lifecycle management.
Reduce operational and compliance risks.
Lead successful global implementations and integrations.
Establish technical best practices and governance standards.
Nice-to-Have Industry Experience
Pharmaceutical
Biotechnology
Medical Devices
Life Sciences Commercial Operations
Healthcare Compliance Platforms
Interview Focus Areas
Candidates should be prepared to demonstrate:
End-to-end PromoMats architecture experience
Real-world MLR workflow implementation examples
Integration architecture patterns
Vault deployment and migration strategies
Compliance and validation experience
Leadership in enterprise-scale implementations
Essential Skills: Veeva Vault Platform
Desirable Skills:
Keyword:
Skills: Veeva Vault PlatformGenerative AI
Experience Required: 10 & Above
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