Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Location: New Haven, CT

hybrid schedule- 3 days onsite and 2 days remote in a week

Job Overview

• Responsible for monitoring and processing payable invoices and other payment requests using ERP Accounts Payable system (SAP experience is preferred) and Coupa procurement system.

Core Responsibilities

• Process invoices in compliance with department and company policies and procedures
• Perform and monitor daily financial transactions, including verifying, classifying, and recording accounts payable data
• Verify and investigate discrepancies, by reconciling assigned vendor statements to open payables balances
• Facilitate payment of invoices due by sending bill reminders and contacting suppliers
• Assist with determining if payments are 1099able
• Understand company codes, expense accounts, cost centers, profit centers and internal orders
• Understand compliance issues around accounts payable processes (W-9, sales tax, 1099able etc.)
• Invoice Administration
• Receive payment requests and invoices and ensure that these are approved as per financial policies and procedures
• Review all invoices for accuracy and verify invoices against proof of goods/ services supplied and posted to correct accounts and cost centers
• Identify errors in invoices and follow up with user departments for coordination with vendors to resolve invoice discrepancies
• Ensure invoices relating to contractual payments are as per the agreed terms and conditions
• Enter & match invoices against purchase orders as applicable
• Payables Reconciliation
• Provide periodic review and reconciliation of the general ledger accounts for all payables entries and resolve discrepancies
• Prepare and record all unrecorded liabilities at the end of the year to ensure that all payables are reconciled
• Complete special projects as assigned and provide electronic back up in department where required.

Skills Qualifications

• Knowledge of basic accounting principles
• Knowledge of AP and General Ledger principles
• SAP AP and/or Coupa experience is desirable
• Accuracy and detail orientation
• Organizational and coordination skills to support multi-tasking
• Strong oral and written communication skills
• Basic analytical and problem-solving skills

Education

• Associates Degree in Business or Accounting, or equivalent in experience
• 2+ years' experience in the Finance and Accounting functions, with not less than 2 years in a position of similar responsibility