OC Lit Secretary

Litigation Legal Secretary (Hybrid)

This Jobot Job is hosted by: MJ Gillette
Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume.
Salary: $80,000 - $110,000 per year

A bit about us:

We are a well-established general civil litigation defense firm representing clients in a wide range of litigation matters, including insurance defense, general liability, personal injury defense, premises liability, and contract related disputes.

Our team is looking for an experienced Litigation Legal Secretary who understands the pace of defense litigation and can confidently support attorneys throughout the full life cycle of a case. This is an excellent opportunity for someone who is highly organized, detail-oriented, and comfortable managing deadlines, filings, discovery, and trial preparation in a busy litigation environment.

Why join us?

This role is ideal for a Litigation Legal Secretary who wants to join a strong civil litigation team and support meaningful defense work from beginning to end.

You will have the opportunity to work with experienced litigation attorneys, manage active files, and play a key role in keeping cases moving efficiently from intake through resolution.

Highlights include:

Competitive compensation
Established civil litigation practice
Strong team environment
Hands-on role with meaningful responsibility
Opportunity to support cases from inception through judgment
Exposure to diverse civil litigation and insurance defense matters
Professional and collaborative office culture

Job Details

We are seeking an experienced Litigation Legal Secretary with a strong background in general civil litigation and/or insurance defense. The ideal candidate will be able to manage a litigation file from inception through judgment and provide high-level administrative and litigation support to attorneys.

Responsibilities include:
Prepare, revise, format, and proofread pleadings, motions, correspondence, discovery, subpoenas, deposition notices, trial documents, and other litigation materials.
File documents with California State and Federal Courts, including e-filing and service of pleadings.
Calendar litigation deadlines, hearings, depositions, discovery cutoffs, trial dates, and other case-related deadlines.
Manage attorney calendars and coordinate court appearances, depositions, mediations, client meetings, and expert meetings.
Assist with discovery, including preparing shells, organizing responses, calendaring deadlines, and coordinating document production.
Maintain litigation files from inception through judgment, including pleadings, discovery, correspondence, court notices, and trial materials.
Coordinate with clients, opposing counsel, court personnel, vendors, experts, and witnesses.
Assist with trial preparation, including exhibit binders, witness lists, subpoenas, trial notebooks, and pre-trial filings.
Provide direct support to attorneys handling active civil litigation and insurance defense caseloads.

Qualifications:
3+ years of litigation legal secretary experience preferred.
Experience in general civil litigation and/or insurance defense strongly preferred.
Strong knowledge of California State Court procedures and e-filing requirements.
Federal Court filing experience is a plus.
Ability to calendar litigation deadlines accurately.
Strong proficiency with Microsoft Office, Adobe, and legal document management systems.
Excellent attention to detail, organization, proofreading, and communication skills.
Ability to manage multiple priorities in a fast-paced litigation environment.
Experience supporting attorneys through trial preparation preferred.

Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy