Business Analyst with Light Project Management

Role: Business Analyst with Light Project Management Responsibilities
Duration: 24 months
Program: Threat Detection and Identification (TDI) Implementation
Fully Remote

Background and Objective

The University of California has awarded an RFP for a new Threat Detection and Identification (TDI) solution. A comprehensive implementation plan is required to deploy this solution across the UC system, including 10 campuses, 6 medical centers and 3 national labs.

The purpose of this role is to provide business analysis, coordination, and light project management support to ensure a successful, consistent, and well-governed rollout in alignment with UC project management principles.

Scope of Services

The contractor will support planning, coordination, and execution activities for the systemwide TDI implementation. Responsibilities include, but are not limited to:

Business Analysis

• Gather, document, and validate business and technical requirements across multiple stakeholders and locations
• Translate high-level program objectives into clear requirements, use cases, and implementation considerations
• Support integration planning between the TDI solution and existing UC systems and processes
• Document assumptions, constraints, risks, and dependencies

Project Support and Coordination

• Follow UC project management principles and standards
• Develop and maintain core project artifacts, such as project plans, timelines, status reports, risk and issue logs, decision logs, and meeting notes
• Coordinate activities across campuses, medical centers, vendors, and internal UC teams
• Track milestones, action items, and deliverables, escalating risks or issues as needed
• Support governance forums, working sessions, and stakeholder communications

Financial Analysis and Modeling

• Develop and maintain financial models to support budgeting, forecasting, and long-term cost planning
• Analyze implementation, licensing, integration, and operational cost components
• Support multi-year budget planning and scenario analysis related to systemwide deployment

Communication and Stakeholder Management

• Serve as a central point of coordination to ensure clear, consistent communication across a complex, multi-entity environment
• Prepare executive-level summaries and detailed working materials as appropriate
• Facilitate meetings, workshops, and planning sessions with diverse technical and non-technical audiences
• Ensure documentation is accurate, well-organized, and accessible

Deliverables

Expected deliverables may include:

• Requirements documentation and use cases
• Implementation and rollout plans
• Financial models and budget support materials
• Project status reports and dashboards
• Risk, issue, and dependency tracking artifacts
• Meeting agendas, notes, and decision documentation

Required Qualifications

• Strong background in business analysis with experience supporting IT initiatives
• Demonstrated ability to manage multiple workstreams and stakeholders simultaneously
• Exceptional communication, organization, and documentation skills
• Experience developing financial models and supporting budget planning
• Familiarity with project management methodologies and governance structures
• IT background with exposure to cybersecurity concepts and technologies preferred

Key Success Factors

The most critical success factors for this role are strong communication, organization, and the ability to effectively coordinate across many moving parts while maintaining clarity, structure, and forward momentum