Project Description
The HRIS (Human Resource Information Systems) Administrator is responsible for managing and maintaining the Human Resource Information System (HRIS). Oversees the daily operation and performance of the Oracle HRIS, ensuring data accuracy, proper functioning, and security. Supports, inputs, maintains, and updates employee data, ensuring accuracy and compliance with company policies and legal requirements. Generate reports, analyze HR data, and provide insights to support HR decision-making.
Identify, troubleshoot, and resolve technical issues related to the HRIS, working with Oracle support or internal IT as needed. Provide support and training to HR and other users, ensuring they can effectively use the system for their tasks. Ensure the system is compliant with regulations (e.g., CCPA), company policies, and data security standards. Collaborate with IT and other departments to implement system updates, process improvements, and new functionalities within Oracle. Helps capture functional business requirements of the system configurations, reports and interface design, integrations with other systems, modifications and monitoring. This position assists with systems configurations, testing, reports development, end user set-up, maintenance and audit of role-based security. As part of a team, the role helps with system data integrity and drives user acceptance testing for enhancements and upgrades.
This consultant will help with run-the-business activities in Oracle HCM and Taleo while current HRIS team members are pulled into project work. This will include, but is not limited to: System uploads, configuration changes, documentation, troubleshooting system issues. Vituity is building out team configuration workbooks and HCM system documentation (i.e. Alerts Composer repository, report library, Core HR (Primary HCM area), Performance, Goals, and Compensation Configuration workbooks). This individual will help us keep the current system going, while helping us actualize our framework for successful documentation and system builds in the future.
Duties/Day to Day Overview
HRIS Administration (50%)
- Analyzes business requirements, gathers functional specifications, and works with vendor(s) and/or internal teams to design, configure, and test systems and tools.
- Applies functional and technical skills to proactively troubleshoot issues and conducts knowledge transfer with end users.
- Understands and assists new system improvements, enhancements, and new applications to the system.
- Maintains, develops, and revises all manuals, tables, code lists, user test scripts and documentation related to Oracle Cloud HRIS (Human Resource Information System) systems.
- Participates in the development and delivery of training for system use and related human capital best practices to a multilevel end-user population.
- Identifies root cause issues to develop appropriate response and solutions.
- Conducts end-to-end validation of system configurations, changes and results.
- Develop ad-hoc reports and analysis working with the business users.
Data Integrity Analysis (50%)
- Performs root cause analysis on data-related issues and recommends resolutions that will maintain data integrity while ensuring stability of the application(s).
- Monitors and manages data integrity, acquisition, manipulation, standardization and governance in accordance with the business rules and best practices.
- Partners with business users to perform thorough and accurate work structure setup in the (Human Resource Information System) HRIS in accordance with data governance process and standards.
- Understands current Human Resources data business functionality and end-user business requirements, mapping specs, and data models.
- Create template with all data elements required and teach HRIS users how to accurately perform and validate data entry.
- Conduct regular audits to ensure data remains clean after initial cleansing.
Top Requirements
(Must haves)
- Bachelor’s degree in Information Systems Management, Business Administration, Human Resources, or related field required.
- 2+ years of Human Resources cloud systems configuration, and administration/support experience required.
- 3+ years of Data Analysis and Reporting experience preferably in the HR Systems/Department.
- Proven history of supporting environments of 8k+ users
- Strong client service skills as you apply functional and technical knowledge to proactively troubleshoot issues and conduct knowledge transfer with end users.
- Knowledge of Oracle HCM Cloud is there #1 priority for systems experience. Similar application knowledge including security architecture will be considered
- Taleo is #2 priority for systems experience
- Strong interpersonal skills with the ability to collaborate with team members to understand and develop technology solutions for business needs.
- Organized, strong time management skills.
- Ability to prioritize multiple tasks to meet established deadline.
- Functional human resources knowledge with a firm understanding of HR processes and data, especially as related to Human Resources systems.
- Operational knowledge of Oracle Cloud Human Resource or similar cloud Information System (HRIS) systems.
- Ability to configure, identify, troubleshoot, and resolve Human Resource system issues.
- Ability to provide data analysis in Microsoft Excel, including advanced data charting and pivots.
- Knowledge of SQL and report development and administrations.
- Ability to use a holistic view of global systems structure and Human Resources processes.
- Ability to understand both the technical and user-facing sides of the system.
- Ability to implement data quality procedures and processes.
- Skills in technical project management.
- Skilled in effective verbal and written communication.
Nice to Have
- Experience working in a healthcare industry or other highly matrixed organizational environments is preferred
- Previous experience as a Business Analyst is preferred
