Office Administrator / Jr. PMO Office Manager

Location: Santa Fe, NM
Job Type: Full-Time

Job Summary

We are seeking a highly organized, detail-oriented, and dependable Office Administrator / Jr. PMO Office Manager to support day-to-day office administration, facility operations, and PMO activities.

The successful candidate will provide administrative support to the PMO team, including access management, reporting, task tracking, status updates, and other operational activities. This position requires someone who is consistently accurate and timely, comfortable managing multiple priorities, and able to work independently with a high level of responsibility and autonomy.

Key Responsibilities

• Perform a variety of office administration and facility operations activities to support smooth day-to-day business operations.
• Provide administrative and operational support to the PMO team as needed.
• Assist with access management, including tracking requests, updates, approvals, and status.
• Maintain accurate reports, trackers, logs, and documentation for PMO and office activities.
• Track assigned tasks, deadlines, deliverables, and follow-ups to ensure timely completion.
• Prepare and provide status updates and reports to PMO leadership and relevant stakeholders.
• Monitor task progress, identify potential delays or issues, and escalate concerns appropriately.
• Coordinate and prioritize multiple administrative and PMO-related requests in a fast-paced environment.
• Support meeting coordination, scheduling, documentation, and other administrative activities as required.
• Maintain organized records and ensure information is accurate, current, and readily accessible.
• Work closely with a small team and take ownership of assigned responsibilities with minimal supervision.
• Adapt quickly to changing priorities, deadlines, and business needs.
• Perform other administrative, operational, and PMO support duties as assigned.

Required Qualifications

• 2+ years of experience in office administration, office management, PMO support, project coordination, or a related role.
• Strong organizational and time-management skills.
• Excellent attention to detail and a high level of accuracy.
• Ability to manage multiple tasks and priorities while meeting deadlines.
• Strong written and verbal communication skills.
• Ability to independently manage assigned responsibilities and follow through to completion.
• Experience with task tracking, reporting, documentation, and status management.
• Ability to identify issues, communicate risks, and escalate matters appropriately.
• Proficiency with Microsoft Office tools such as Excel, Word, Outlook, and PowerPoint.
• Ability to work effectively in a small team environment with a high degree of responsibility and autonomy.
• Flexible and comfortable working with changing priorities.

Preferred Qualifications

• Experience supporting a Project Management Office (PMO).
• Experience with access management or administrative tracking systems.
• Experience maintaining project trackers, dashboards, or operational reports.
• Familiarity with project management tools such as Jira, ServiceNow, SharePoint, Smartsheet, or similar platforms.
• Experience supporting facility operations or workplace administration.

Key Skills

Office Administration | PMO Support | Office Management | Facility Operations | Access Management | Reporting | Task Tracking | Documentation | Status Reporting | Time Management | Organization | Escalation Management | Microsoft Office | Communication