Looking for HR Generalist
Location: Plano, Texas
Description
The HR Generalist plays a pivotal role in supporting both the operational and administrative functions of Human Resources. This role requires a versatile professional who combines deep knowledge of HR practices with excellent interpersonal, organizational, detailed oriented and problem-solving skills.This role requires the ability to manage multiple responsibilities simultaneously with precision, confidentiality, and a proactive mindset.
Key responsibilities include executing core HR processes such as onboarding and offboarding, benefits administration, employee relations, training coordination, payroll assistance, reporting and the implementation and reinforcement of HR policies and procedures. The HR Generalist will report to the HR Assistant Manager for daily guidance and task alignment.
This position operates in a dynamic, fast-paced, and innovative environment, where attention to detail, adaptability, and collaboration are essential. Success in this role depends not only on technical HR expertise but also on a genuine passion for fostering a positive and inclusive workplace culture.
Due to the nature of the role, handling sensitive and confidential information with discretion and sound judgment is critical. This is a hybrid position requiring a minimum of three days per week in the office.
Essential Functions:
The responsibilities of this role are divided into two primary HR categories: Administrative functions and Operations functions. Each area encompasses key duties that contribute to the overall success of the HR department and the organization.
Administrative Responsibilities:
- Overseeing office management, including maintaining inventory and ordering office supplies.
- Coordinating daily office operations to ensure efficiency and compliance with company policies and procedures.
- Developing, documenting, and maintaining administrative processes and standard operating procedures for HR Operations.
- Managing and organizing HR documents, employee records, trackers, and databases with accuracy and confidentiality.
- Drafting internal communications, letters, templates, and HR related documentation for review and distribution.
- Organize and oversee companywide events and celebrations to promote employee engagement and foster a positive workplace culture.
- Providing general administrative support to the HR team and leadership as required.
HR Responsibilities
- Coordinate and prepare onboarding to include documentation (signed offer letter and application), requests for background checks and drug test and coordination of schedules (orientation and day one timeline), ensuring a seamless new-hire experience through collaboration with cross-functional teams.
- Provide backup support for new-hire orientation sessions, ensuring consistency and a positive onboarding experience to include day one communication.
- Administer SOW (Scope of Work) for all contractors to include new, renewals and annual.
- Administer offboarding processes, including exit interviews, final documentation, system access removal, asset return requests including coordination with team on asset management and coordination with relevant departments for offboarding.
- Serve as a trusted HR advisor to employees, providing guidance on matters such as attendance, PTO requests, benefits, grievances, and organizational changes.
- Supporting benefits administration with parent company by maintaining records, employee flyers, assisting with enrollments, and accurate reporting and responding to employee inquiries.
- Maintain accurate and timely data entry in Human Resources Information Systems (HRIS), ensuring data integrity for reporting to other departments; demonstrate strong attention to detail and urgency in meeting compliance and operational deadlines.
- Support the communication, interpretation, and maintenance of key HR resources including the employee handbook, directory, and organizational chart, while contributing to policy development.
- Assist in the creation, implementation, and refinement of HR policies and procedures, offering guidance to business units on interpretation and application.
- Ensure HR practices remain compliant with local, state, and federal employment laws, updating policies and procedures as needed to reflect regulatory changes.
- Propose and implement new procedures and policies aimed at enhancing employee experience and increasing HR operational efficiency (Kaizen approach).
- Other projects/duties as assigned
Requirements
- Bachelor s degree (or equivalent) in human resources, business, or related field
- 2-4 years of proven success working in Human Resources supporting Payroll and Benefits
- Experienced in understanding and communicating company policy and procedures
- Able to create and maintain administrative/office procedures and practices for all employees
- Able to collect and maintain HR documents, trackers, and data in an efficient manner
- Knowledgeable of HR employment laws and able to stay abreast of the latest and ever-changing local, state, and federal laws and regulations
- Experienced in administering benefits
- Experienced assisting in training and guiding members on new policy and procedures
- Able to suggest new procedures and policies for improving (kaizen) employee experience as well as the efficiency of the HR department and company
- Visa/Immigration experience is a plus
- SHRM-CP or PHR and/or other related certifications is a plus
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