Immediate need for a talented Events/Facilities Coordinator . This is a 01+ Month contract opportunity with long-term potential and is location in Santa Clara, CA (Onsite). Please review the job description below and contact me ASAP if you are interested.
Job Diva ID: 26-17514
Pay rate: $23 - $25.00/hr. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location)
Key Responsibilities:
- Site Lead
- Integrated Facilities Management (FM) Team
- Senior Meeting & Events Coordinator
- Support Partners
- Meeting & Event Support
- Prepare conference rooms and meeting spaces for scheduled events.
- Arrange tables, chairs, and room layouts according to event requirements.
- Set up and remove audiovisual equipment, flip charts, televisions, and presentation materials as needed.
- Reconfigure meeting spaces between events.
- Conduct room inspections to ensure cleanliness and readiness.
- Provide onsite event support, including room resets and adjustments.
- Assist with booking requests for meeting and event spaces.
- Tablecloths
- Office supplies
- Flip charts
- Markers
- Maintain and restock conference room supplies.
- Facilities & Office Support
- Restock coffee stations, kitchens, and common areas.
- Submit maintenance and janitorial requests.
- Support facility-related tasks and site-wide operational needs.
- Perform general labor tasks including:
- Loading and unloading materials
- Moving equipment
- Running errands
- Copy & Mail Services
- Maintain inventory levels in copy rooms.
- Order office supplies, paper, and related materials.
- Provide mail support as needed.
- Administrative Support
- Update daily signage.
- Assist with meeting coordination and scheduling.
- Participate in team meetings.
- Maintain professional communication with clients and internal stakeholders.
- Support additional site-wide projects and initiatives as assigned.
Key Requirements and Technology Experience:
- Must-Have Skills: Experience setting up meeting rooms or event spaces.
- Strong customer service and hospitality mindset.
- Ability to communicate professionally with clients and guests.
- Ability to follow established procedures and work independently.
- Strong organizational skills and attention to detail.
- High School Diploma or GED required.
- Up to 2 years of related experience in:
- Event Support
- Hospitality
- Customer Service
- Facilities Coordination
- Administrative Support
- Microsoft Office Suite:
- Outlook
- Word
- Excel
- Client-facing experience in a corporate environment.
- Experience supporting meetings, conferences, or events.
- Facilities or office services experience.
- AV equipment setup experience (basic level).
Our client is a leading Commercial Real Estate Services and Investment Industry and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.
Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
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