Role: Project Coordinator IT & Strategic Initiatives (Hybrid)
Location: Newark, NJ (Webcam)
Job Type: Contract (Long Term)
Job Description
The Project Coordinator IT & Strategic Initiatives will provide coordination and delivery support for capital and public-sector driven projects, with a strong emphasis on IT scope definition, technical documentation, and strategic initiatives.
This role supports effective project delivery through planning, scheduling, follow-up, documentation, and cross-functional coordination, while also assisting with organization-wide technology initiatives and alignment of IT requirements that support both project delivery and day-to-day operations.
Key Responsibilities
Capital & Program Project Coordination
- Support planning, coordination, scheduling, and milestone tracking for capital and large-scale projects
- Track actions, risks, issues, assumptions, and dependencies; support structured follow-up to ensure timely resolution
- Assist with preparation and maintenance of project documentation, schedules, status reports, dashboards, and meeting materials
- Coordinate with internal departments, public-sector stakeholders, external partners, consultants, and vendors.
IT & Strategic Initiatives Coordination
- Provide coordination and follow-up support for strategic, organization-wide IT and innovation initiatives, including multi-department programs and major readiness efforts
- Support alignment between capital delivery schedules, operational requirements, and IT/technology milestones
- Coordinate dependencies across infrastructure, communication systems, applications, data, cybersecurity, and operational technology workstreams
IT Scope Definition & Technical Documentation
- Support development and maintenance of IT scope documentation, including high-level solution descriptions, system inventories, and technical dependency mappings
- Assist with documenting functional and non-functional requirements, including availability, performance, security, data, and reporting requirements
- Coordinate creation and maintenance of technical artifacts such as requirement traceability matrices, interface inventories, integration diagrams, and environment overviews
- Support change control processes related to IT scope, ensuring impacts to cost, schedule, risk, and operations are documented and communicated
IT & Business Requirements Alignment
- Work with internal and external stakeholders to elicit, document, and validate business and operational IT requirements
- Translate business needs into structured requirement documentation suitable for IT planning, estimation, and implementation
- Coordinate reviews and approvals of IT requirements, scope, and deliverables with internal IT teams and external vendors
Data Governance & Technology Integration Support
- Support documentation and coordination related to data governance, including data flows, data ownership, data standards, system integration, and reporting requirements
- Assist with ensuring technology solutions align with enterprise architecture, cybersecurity, privacy, and data governance frameworks
- Support coordination of testing, readiness, and operational handover activities related to IT-enabled solutions
General & Program Support
- Provide supplementary coordination capacity to complement existing internal resources and contractors
- Support consistent communication, documentation control, version management, and audit-ready records
- Perform other related project coordination and strategic initiative support duties as required
Required Qualifications & Experience
- Demonstrated experience supporting IT-enabled projects, capital programs, or large-scale public-sector initiatives
- Ability to understand and document complex technology environments, including infrastructure systems (servers, networks, cloud platforms), communication systems, and public-facing technologies
- Experience reviewing and interpreting system architectures, interface diagrams, data flows, and technical specifications to support planning, coordination, and dependency management
- Experience coordinating between business units, IT teams, and external vendors to align system requirements, scope, and deliverables
- Demonstrated experience producing and maintaining structured project and IT documentation, including requirements, dependency mappings, and integration documentation
- Strong analytical, organizational, and follow-up skills with the ability to manage multiple priorities in complex, multi-stakeholder environments
Preferred Qualifications
- Experience supporting public safety, transportation, government, or regulated environments
- Familiarity with enterprise IT environments, system integration approaches, and data governance concepts
- Experience supporting digital transformation, innovation initiatives, or major readiness programs
- Knowledge of project management and delivery methodologies (PMBOK, Agile, hybrid environments)
Reporting & Working Relationships
- Reports to senior program or innovation leadership
- Works closely with internal program teams, IT teams, consultants, and external partners
Required Skills
- Experience supporting IT-enabled projects and capital programs
- Strong coordination between business units, IT teams, and vendors
- Excellent analytical, organizational, and follow-up skills
- Experience in public-sector or regulated environments
- Knowledge of project management methodologies
- Experience supporting digital transformation or innovation initiatives
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