Sr. Project Coordinator IT & Strategic Initiatives (Hybrid) - Location: Newark, NJ (Webcam) - 100% Only locals (NJ) with valid DL Copy.

Role: Project Coordinator IT & Strategic Initiatives (Hybrid)

Location: Newark, NJ (Webcam)

Job Type: Contract (Long Term)

Job Description

The Project Coordinator IT & Strategic Initiatives will provide coordination and delivery support for capital and public-sector driven projects, with a strong emphasis on IT scope definition, technical documentation, and strategic initiatives.

This role supports effective project delivery through planning, scheduling, follow-up, documentation, and cross-functional coordination, while also assisting with organization-wide technology initiatives and alignment of IT requirements that support both project delivery and day-to-day operations.

Key Responsibilities

Capital & Program Project Coordination

• Support planning, coordination, scheduling, and milestone tracking for capital and large-scale projects
• Track actions, risks, issues, assumptions, and dependencies; support structured follow-up to ensure timely resolution
• Assist with preparation and maintenance of project documentation, schedules, status reports, dashboards, and meeting materials
• Coordinate with internal departments, public-sector stakeholders, external partners, consultants, and vendors.

IT & Strategic Initiatives Coordination

• Provide coordination and follow-up support for strategic, organization-wide IT and innovation initiatives, including multi-department programs and major readiness efforts
• Support alignment between capital delivery schedules, operational requirements, and IT/technology milestones
• Coordinate dependencies across infrastructure, communication systems, applications, data, cybersecurity, and operational technology workstreams

IT Scope Definition & Technical Documentation

• Support development and maintenance of IT scope documentation, including high-level solution descriptions, system inventories, and technical dependency mappings
• Assist with documenting functional and non-functional requirements, including availability, performance, security, data, and reporting requirements
• Coordinate creation and maintenance of technical artifacts such as requirement traceability matrices, interface inventories, integration diagrams, and environment overviews
• Support change control processes related to IT scope, ensuring impacts to cost, schedule, risk, and operations are documented and communicated

IT & Business Requirements Alignment

• Work with internal and external stakeholders to elicit, document, and validate business and operational IT requirements
• Translate business needs into structured requirement documentation suitable for IT planning, estimation, and implementation
• Coordinate reviews and approvals of IT requirements, scope, and deliverables with internal IT teams and external vendors

Data Governance & Technology Integration Support

• Support documentation and coordination related to data governance, including data flows, data ownership, data standards, system integration, and reporting requirements
• Assist with ensuring technology solutions align with enterprise architecture, cybersecurity, privacy, and data governance frameworks
• Support coordination of testing, readiness, and operational handover activities related to IT-enabled solutions

General & Program Support

• Provide supplementary coordination capacity to complement existing internal resources and contractors
• Support consistent communication, documentation control, version management, and audit-ready records
• Perform other related project coordination and strategic initiative support duties as required

Required Qualifications & Experience

• Demonstrated experience supporting IT-enabled projects, capital programs, or large-scale public-sector initiatives
• Ability to understand and document complex technology environments, including infrastructure systems (servers, networks, cloud platforms), communication systems, and public-facing technologies
• Experience reviewing and interpreting system architectures, interface diagrams, data flows, and technical specifications to support planning, coordination, and dependency management
• Experience coordinating between business units, IT teams, and external vendors to align system requirements, scope, and deliverables
• Demonstrated experience producing and maintaining structured project and IT documentation, including requirements, dependency mappings, and integration documentation
• Strong analytical, organizational, and follow-up skills with the ability to manage multiple priorities in complex, multi-stakeholder environments

Preferred Qualifications

• Experience supporting public safety, transportation, government, or regulated environments
• Familiarity with enterprise IT environments, system integration approaches, and data governance concepts
• Experience supporting digital transformation, innovation initiatives, or major readiness programs
• Knowledge of project management and delivery methodologies (PMBOK, Agile, hybrid environments)

Reporting & Working Relationships

• Reports to senior program or innovation leadership
• Works closely with internal program teams, IT teams, consultants, and external partners

Required Skills

• Experience supporting IT-enabled projects and capital programs
• Strong coordination between business units, IT teams, and vendors
• Excellent analytical, organizational, and follow-up skills
• Experience in public-sector or regulated environments
• Knowledge of project management methodologies
• Experience supporting digital transformation or innovation initiatives