Executive Assistant

Work Hours    : M-F 8am - 5pm

This role will be 100% onsite so they must be local to Akron, OH

SASS Testing will be required

Position Summary

• The Legal Department Executive Assistant provides high-level administrative and operational support to the legal team, including senior leadership.
• This role helps drive organizational effectiveness through continuous improvement, operational excellence, collaboration, and professional communication.
• This role manages team schedules, coordinates meetings and travel, prepares business materials, and handles confidential information with discretion.
• The ideal candidate is a forward-thinking professional who thrives in a fast-paced environment, anticipates needs, and consistently delivers high-quality results.

Working Hours

In-office coverage is required from 8:00 a.m. to 5:00 p.m. daily, with a 1-hour break. Legal Administrative Assistants will rotate coverage to ensure the office remains staffed during business hours.

Key Responsibilities

• Manage complex calendars, scheduling, and meeting coordination. Complete timesheet submissions.
• Coordinate travel arrangements, expense reporting, and other related administrative activities.
• Prepare and file regulatory and legal documents across multiple jurisdictions on behalf of the legal team.
• Prepare, edit, and format presentations, reports, correspondence, and other business documents.
• Support meeting planning and execution, including logistics, agendas, materials, and follow-up actions.
• Screen, distribute, and prioritize communications, mail, and information requests.
• Collect, organize, and prepare information for department leadership.
• Provide on-site administrative and event support as needed.
• Collaborate with outside counsel, ensure accuracy throughout invoice review and matter management processes.
• Order office supplies, manage facility requests, and support new hire onboarding.
• Partner effectively with other administrative professionals and business stakeholders.
• Anticipate executive needs, identify priorities, and proactively resolve issues.
• Support special projects and additional responsibilities as assigned.
• Recommend and implement process improvements to enhance efficiency and effectiveness.

Qualifications

• Minimum of 10 years of administrative or executive support experience, including support of senior leadership or C-suite executives.
• Advanced proficiency in Microsoft Office Suite with the ability to create professional presentations, reports, and communications.
• Exceptional organizational skills with strong attention to detail and accuracy.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to manage multiple priorities, meet deadlines, and perform effectively under pressure.
• Proven ability to work independently while collaborating effectively across teams.

This role requires a highly organized, resourceful professional who can anticipate needs, adapt to changing priorities, and serve as a trusted partner to the Legal Team