Immediate need for a talented Executive Assistant. This is a 06+ Months Contract opportunity with long-term potential and is located in Mountain View CA (Hybrid). Please review the job description below and contact me ASAP if you are interested.
Job ID:26-02933
Pay Range: $40 - $41/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).
Key Responsibilities:
- Reports to the VP and builds a strong rapport and relationship with this leader and direct teams.
- Handles details of a highly confidential and sensitive nature which require in-depth knowledge of company operations, policies, and procedures
- Extensive calendar management and coordination, often solving what needs to get done without direction
- Orchestrate the many demands and roles of this leader (personal and professional) and prioritization of their time
- Creates close relationships/partnerships across the EA communities
- Partners across organizational boundaries to deliver outcomes
- Quickly learns background and context to enable independent thinking and decision making with limited data
- Event planning to include support for large meetings, off-sites and team motivation events
- Collects and prepares information for use in discussions/ meetings of senior staff and Board Members and other outside executives
- Makes high level contacts of a sensitive nature inside and outside the company
- Works on problems of diverse scope where both analysis of data and judgment is required
- Interfaces directly with senior leaders
- Travel planning and coordination
- Org Chart maintenance for functional group or business unit
- Managing Distribution lists in the organization
- Preparation and tracking of purchase orders and expenses
- Work effectively as a team player, working well with peers and members of the greater organization
Key Requirements and Technology Experience:
- Minimum of 5 years working at the Executive administrative level, preferably supporting C-Level senior staff members
- Heavy experience with Google suite. The leader and his staff are in Google calendar.
- Ability to exercise complete discretion and handle highly confidential information with 100% integrity
- Proven leadership skills and teaming capability. Ability to coach and inspire others
- Self-starter who can operate independently and move quickly from one task to another; creative problem solver, seeks "win-win" solutions; energized by challenges
- Anticipatory—must be able to plan ahead and identify unforeseen needs through prediction and solving
- Adaptability— Embrace change and pivot when changes arise
- Perseverance—ability to see things through completion regardless of obstacles
- Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment
- Excellent verbal and written communication skills including the ability to communicate with all levels of the organization
- Cultural steward—Brings an element of fun and caring to the workplace
- Strong familiarity with technology preferred
- Expert level knowledge of Windows desktop computer applications and Microsoft Office (Advanced Word, Excel, PowerPoint) skills and office equipment are essential
- Advanced Outlook calendar management is critical
- Ability to format high level presentations and database applications
Our client is a leading IT Industry and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.
Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
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