Project Coordinator

The Project Coordinator supports the OUC’s IBW Program, managing new building applications and compliance with existing buildings. This role facilitates communication between building owners, the Department of Buildings, and the Fire Marshal’s office, ensuring program activities follow established workflows. Responsibilities include documentation, reporting, and oversight of program deliverables. The position will be reporting to either the OUC CIO or the radio system manager.
 
Responsibilities:
Coordinate and support IBW team tasks, including communication with building owners, integrators, testing companies, DOB, Fire Marshals and other agencies related.
1.    Track program deliverables, monitor requests, respond, and assign resources as needed.
2.    Schedule, assign, and track OUC commitments and deliverables.
3.    Ensure authorizations, acceptance tests, and annual inspections are executed and documented.
4.    Support planning for systems development, maintenance, upgrades, and IT services (non-technical).
5.    Monitor annual testing deadlines, send reminders, and issue compliance notices.
6.    Work with Fire Marshal Office and DOB to enforce compliance and ensure IBW requirements are met for occupancy permits.
7.    Provide monthly program reports, including status updates and metrics.
8.    Review and recommend approval of invoices related to BDA monitoring services.
9.    Ensure maintenance of OUC-managed and District-owned BDAs.
10.    Coordinate testing with Motorola system managers as needed.
11.    Escalate and manage interference incidents, including communication with the FCC.
12.    Communicate incidents to stakeholders per existing escalation procedures.
13.    Collaborate with internal and external stakeholders to gather requirements and align program objectives.

6-10 yrs. Project support and coordination, Required 6 Years
6-10 yrs. tracking program progress against the project plan in an enterprise environment, Required 6 Years
6-10 yrs. preparing status reports, Required 6 Years
6-10 yrs. experience with any workflow-oriented program management software, Required 6 Years
Bachelor’s degree in management related field or equivalent experience, Required
Experience with practices & concepts associated with performance monitoring and quality assurance, Required 3 Years
Experience with operational process associated with a well-defined workflow, Required 3 Years
Experience in coordination and managing a multi-agency stakeholder sponsored program, Required 3 Years
Experience with methods to develop requirements and scope of work required to maintain equipment, Required, 3 Years
Experience with providing status reports on key performance metrics utilizing data collected from information systems, Required 3 Years
Experience with customer support, problem resolution databases, and troubleshooting techniques, Required, 3 Years