Job Description: Enterprise Project Manager – Advanced
Work Location: Columbia SC
Position Overview
The ideal candidate will have extensive experience in project management, business analysis, process improvement, requirements gathering, risk management, and stakeholder communication. This role is responsible for ensuring projects are delivered on time, within scope, and within budget while aligning technology solutions with business objectives.
The contractor will report to the Director of Admin IT or a designated project executive and provide regular project updates, status reports, and dashboards.
Key Responsibilities
Project Management
- Lead end-to-end project delivery, including scope, schedule, budget, quality, risks, communications, and resource coordination.
- Develop and maintain project plans, work breakdown structures, schedules, RAID logs, communication plans, and status reports.
- Manage cross-functional teams, including IT teams, vendors, subject matter experts, and agency stakeholders.
- Facilitate project meetings and working sessions to validate requirements, scope, milestones, and deliverables.
- Identify project risks, issues, and dependencies and implement appropriate mitigation strategies.
- Support procurement activities, including Requests for Proposals (RFPs), Statements of Work (SOWs), and vendor management.
- Ensure compliance with state policies, security requirements, records management standards, and project governance frameworks.
- Manage multiple projects or workstreams simultaneously while maintaining delivery timelines and quality standards.
Business Analysis and Process Improvement
- Lead requirements gathering through stakeholder interviews, workshops, process modeling, journey mapping, and data analysis.
- Document business, functional, and non-functional requirements, user stories, and acceptance criteria.
- Analyze current-state and future-state business processes, workflows, and data flows.
- Identify opportunities for process improvement, business process redesign, and operational efficiency.
- Translate business requirements into solution designs in collaboration with architecture, security, data, and infrastructure teams.
- Evaluate build-versus-buy options and support the development of process diagrams, data models, and integration patterns.
- Define key performance indicators (KPIs) and measure business value and project outcomes.
Change Management and Implementation
- Develop change management and stakeholder communication plans.
- Coordinate User Acceptance Testing (UAT), cutover activities, readiness assessments, and post-implementation support.
- Monitor adoption through performance metrics, user feedback, and continuous improvement initiatives.
- Ensure stakeholders are informed of project progress, risks, decisions, and implementation milestones.
Documentation and Reporting
Prepare and maintain project documentation, including:
- Project Charters and Project Plans.
- Business Requirements Documents (BRDs), Functional Requirements, and User Stories.
- Business Process Diagrams and Data Flow Diagrams.
- Project Schedules, Work Breakdown Structures (WBS), and Integrated Master Schedules.
- RAID Logs and Decision Logs.
- Executive Status Reports, Project Dashboards, and Performance Metrics.
- Communication and Change Management Plans.
- Procurement and Vendor Management Documentation, as required.
Required Qualifications
- Minimum of 7 years of project management experience managing projects of moderate to high complexity.
- Demonstrated experience in business analysis, requirements gathering, and business process redesign.
- Minimum of 5 years of experience managing IT, regulatory, compliance, or enterprise-level initiatives.
- Strong stakeholder management, communication, planning, and organizational skills.
- Experience developing project schedules, managing resources, tracking risks, and reporting project status.
- Ability to manage multiple work efforts and coordinate cross-functional teams effectively.
- Bachelor's degree required.
Preferred Qualifications
- Experience managing multiple projects or workstreams simultaneously.
- Strong project schedule management and resource planning skills.
- Expertise in identifying, mapping, analyzing, and re-engineering business processes.
- Experience developing and maintaining Integrated Master Schedules (IMS).
- Experience with Power BI and/or other data visualization and project dashboard tools.
- PMP, PMI-ACP, or comparable project management certification preferred.
Education and Certification
- Education: Bachelor's degree required.
- Certification: PMP, PMI-ACP, or an equivalent certification preferred.
