IT Project Coordinator

IT Project Coordinator - Contract - Orlando, FL - $42.00 - $48.00/hr

The final salary or hourly wage, as applicable, paid to each candidate/applicant for this position is ultimately dependent on a variety of factors, including, but not limited to, the candidate's/applicant's qualifications, skills, and level of experience as well as the geographical location of the position.

Applicants must be legally authorized to work in the United States. Sponsorship not available.

Our client is seeking a IT Project Coordinator in Orlando, FL

Role Description

Project Planning and Coordination
Support the development and maintenance of integrated project plans, schedules, timelines, and Jira boards.
Coordinate project activities across multiple workstreams to ensure milestones and deliverables remain on schedule.
Track project progress and provide regular status updates to the project team and leadership.
Monitor cross functional dependencies and proactively follow up with owners to ensure commitments remain on track.
Maintain project action logs and ensure action items are completed by agreed upon deadlines.
Track project actuals on a monthly basis, identify variances, and surface financial or schedule risks to the Lead Technical Project Manager.
Maintain purchase order and invoice logs, coordinating with Finance and vendors to ensure timely processing and accurate cost allocation.
Prepare concise budget summaries, executive financial snapshots, and project dashboards for stakeholder updates.
Support monthly and quarterly forecasting by gathering inputs from workstream leads and consolidating them into a unified project view.
Resource Management
Coordinate resources, equipment, and project logistics necessary for successful execution.
Support resource planning and utilization tracking across project workstreams.
Coordinate onboarding activities for project team members, vendors, and partners as needed.
Quality Assurance
Support quality assurance activities to ensure project deliverables meet established quality standards.
Coordinate project reviews, health checks, and audits to identify opportunities for improvement.
Monitor adherence to project governance processes and documentation standards.
Risk and Issue Management
Proactively identify project risks, issues, and blockers that may impact scope, schedule, budget, or quality.
Maintain project risk and issue logs and coordinate mitigation activities with project owners.
Escalate significant risks and issues to the Lead Technical Project Manager in a timely manner.
Track mitigation plans through resolution and verifies completion.
Financial and Procurement Coordination
Coordinate procurement activities, purchase orders, vendor onboarding, invoice processing, and contract related documentation.
Partner with Finance to support monthly close activities, forecasting, accruals, and financial reporting.
Reconcile discrepancies across invoices, purchase orders, and budget tracking tools.
Ensure project financial information remains accurate, complete, and audit ready.
Stakeholder Engagement
Build strong working relationships with project stakeholders across business and technology organizations.
Serve as a liaison between stakeholders and the project team to facilitate effective communication and timely resolution of questions or concerns.
Support executive meetings by preparing materials, coordinating logistics, and capturing key decisions and next steps.

Skills & Requirements

Bachelor's degree in Business Administration, Project Management, Information Technology, or a related field, or a minimum of two years of relevant project coordination experience.
Experience supporting complex projects in a corporate environment.
Proficiency with Microsoft Excel, including PivotTables, lookups, and basic financial analysis.
Experience working with budgets, forecasts, purchase orders, invoices, and financial tracking.
Ability to reconcile discrepancies across financial and project management tools.
Familiarity with procurement and vendor management processes.
Experience using project management tools such as Jira, Smartsheet, SharePoint, or similar platforms.
Strong organizational and time management skills with exceptional attention to detail.
Excellent written and verbal communication skills, including the ability to prepare clear executive-level summaries.
Strong analytical and problem-solving skills with the ability to identify issues early and recommend practical solutions.
Demonstrated ability to manage multiple priorities while maintaining accuracy and meeting deadlines.
Ability to work independently while collaborating effectively across cross functional teams.
Comfortable working in an environment where priorities may evolve and ambiguity exists.
Familiarity with Agile, Waterfall, or hybrid project management methodologies.
Strong ownership mindset with a demonstrated ability to take initiative and drive work to completion.
Commitment to continuous learning and professional growth.
Experience supporting technology implementations or large-scale strategic initiatives.
Experience working on projects with budgets exceeding $10 million.
Experience preparing executive presentations, dashboards, and status reports.
Experience coordinating cross functional teams across multiple business units.
Familiarity with capital and expense budgeting, financial forecasting, and accrual management.
Experience working with software development or software testing teams.
Experience working with multicultural or globally distributed teams.
Experience with Smartsheet automations, Clarity MyPPM, or similar portfolio management tools.

Benefits/Other Compensation

This position is a contract/temporary role where Hays offers you the opportunity to enroll in full medical benefits, dental benefits, vision benefits, 401K and Life Insurance ($20,000 benefit).

Why Hays?

You will be working with a professional recruiter who has intimate knowledge of the industry and market trends. Your Hays recruiter will lead you through a thorough screening process in order to understand your skills, experience, needs, and drivers. You will also get support on resume writing, interview tips, and career planning, so when there's a position you really want, you're fully prepared to get it.

Nervous about an upcoming interview? Unsure how to write a new resume?

Visit the Hays Career Advice section to learn top tips to help you stand out from the crowd when job hunting.

Hays is committed to building a thriving culture of diversity that embraces people with different backgrounds, perspectives, and experiences. We believe that the more inclusive we are, the better we serve our candidates, clients, and employees. We are an equal employment opportunity employer, and we comply with all applicable laws prohibiting discrimination based on race, color, creed, sex (including pregnancy, sexual orientation, or gender identity), age, national origin or ancestry, physical or mental disability, veteran status, marital status, genetic information, HIV-positive status, as well as any other characteristic protected by federal, state, or local law. One of Hays' guiding principles is 'do the right thing'.
We also believe that actions speak louder than words.
In that regard, we train our staff on ensuring inclusivity throughout the entire recruitment process and counsel our clients on these principles. If you have any questions about Hays or any of our processes, please contact us.

In accordance with applicable federal, state, and local law protecting qualified individuals with known disabilities, Hays will attempt to reasonably accommodate those individuals unless doing so would create an undue hardship on the company. Any qualified applicant or consultant with a disability who requires an accommodation in order to perform the essential functions of the job should call or text .

Drug testing may be required; please contact a recruiter for more information.

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