Job Title: General Clerk III
Location: St. Petersburg, FL
Client - Federal Client
Key Responsibilities:
Time and Attendance Management
● Configure and maintain GovTA accounts including labor distribution codes, work
schedules, organizational assignments, and supervisor relationships.
● Validate, correct, and certify employee timesheets and ensure compliance with pay-
period deadlines.
● Monitor accounting code accuracy and resolve discrepancies with employees,
supervisors, and the Master Timekeeper.
● Produce and distribute Uncertified Timesheet Reports and coordinate corrective
actions.
● Serve as the primary point of contact for timekeeping inquiries and resolve issues
within one business day.
● Maintain and upload Deepwater Horizon (DWH) time and attendance records in
SharePoint.
● Track all records and immediately notify the Project Lead and COR of discrepancies.
Travel Administration
● Prepare and process Travel Authorizations and Vouchers using E2 Solutions.
● Monitor accounting codes, coordinate amendments, and maintain complete travel
records.
● Serve as the first point of contact for employee and invitational traveler travel
questions.
● Coordinate with supervisors, SERO Travel Coordinators, and help desks to resolve
issues.
● Produce travel status reports and assist with travel projections and forecasting.
Data Entry & Administrative Processing
● Maintain databases, spreadsheets, and tracking systems supporting scientific,
administrative, and regulatory activities.
● Prepare, edit, proof, and format documents for clearance, signature, and distribution.
● Process reports containing tables, charts, graphs, and multi-column formatting.
● Manage scanning, filing, copying, and electronic document storage.
● Communicate with constituents to clarify data and survey information.
Mail Services
● Process all incoming and outgoing mail and packages, including metering,
distribution, and delivery tracking.
● Ensure all SERO mail is routed within one business day and returned if misdirected.
● Receive and sign for deliveries from USPS, FedEx, UPS, and other carriers.
● Coordinate maintenance and troubleshooting of postage meters.
Property Accountability
● Support the Property Custodian and Property Accountability Officer in inventory, asset
tracking, office moves, and equipment management.
● Maintain asset records in Sunflower and reconcile Unreconciled Payment Reports
(UPR).
● Validate asset changes, additions, retirements, and financial data.
● Distribute hand receipts and support annual, quarterly, and random inventories.
● Complete required property, ethics, IT security, and safety training.
Administrative Assistance Support
● Provide liaison and coordination support to SERO Administrative Leadership.
● Analyze timekeeping and travel data to identify trends and report findings.
● Track timesheet and travel compliance and notify leadership of discrepancies.
● Draft and improve administrative procedures, workflows, and controls.
● Perform full office automation support including document management, 508
compliance, records, visitor reception, and office supply management.
● Maintain internal databases including EndNote, Environmental Consultation
Organizer, and Google Sheets.
● Route and track documents between divisions, SERO Directorate, and General
Counsel.
● Develop and improve tracking tools, spreadsheets, and standardized forms.
Acquisition & Procurement Support
● Assist with requisitions, market research, contract package preparation, and
acquisition tracking.
● Create and manage PRISM requisitions and procurement documentation.
● Track acquisition workflows and recommend process improvements.
● Support government purchase card reviews, market research, and compliance.
● Prepare acquisition reports and maintain statistical procurement data.
Meeting Facilitation
● Plan, coordinate, and facilitate SERO Administrative Meetings.
● Prepare agendas, documents, handouts, and meeting logistics.
● Record and distribute meeting minutes and follow-up documentation.
Required Skills / Education / Qualifications
● High School Diploma or equivalent
● Minimum of one (3) year of relevant administrative or clerical experience
● Ability to use standard office software (Word, Excel, email, databases)
● Strong attention to detail, organization, and communication skills
Desired Skills
● Experience supporting federal government offices
● Experience working with databases, document management, and records
● Familiarity with mailroom or logistics operations
● Experience supporting meetings and preparing minutes
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