Property Asset Management / Administrative Support / General Clerk III

Job Title: Property Asset Management / Administrative Support / General Clerk III
Location: St. Petersburg, FL
Clearance Required: Must be able to obtain a Public Trust clearance

This position is contingent upon contract award.
Salary: $41K-$43K (based on years of experience)
Application Deadline: February 28, 2026
To apply, please follow these steps:

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• Select the position you are interested in.
• Review the job details, then click Apply Now.
• Complete and submit your application.

Description:
The General Clerk III supports NOAA's Southeast Regional Office (SERO) by providing advanced administrative, financial, property, travel, timekeeping, acquisition, and meeting coordination services. This position plays a critical role in maintaining compliance with NOAA policies, federal regulations, and internal control requirements across multiple administrative domains.

The role integrates time and attendance management, travel processing, property accountability, procurement assistance, records management, and meeting facilitation to ensure accurate tracking, timely processing, and operational continuity for NOAA programs, divisions, and leadership.

Key Responsibilities:

Time and Attendance Management

• Configure and maintain GovTA accounts including labor distribution codes, work schedules, organizational assignments, and supervisor relationships.
• Validate, correct, and certify employee timesheets and ensure compliance with pay-period deadlines.
• Monitor accounting code accuracy and resolve discrepancies with employees, supervisors, and the Master Timekeeper.
• Produce and distribute Uncertified Timesheet Reports and coordinate corrective actions.
• Serve as the primary point of contact for timekeeping inquiries and resolve issues within one business day.
• Maintain and upload Deepwater Horizon (DWH) time and attendance records in SharePoint.
• Track all records and immediately notify the Project Lead and COR of discrepancies.

Travel Administration

• Prepare and process Travel Authorizations and Vouchers using E2 Solutions.
• Monitor accounting codes, coordinate amendments, and maintain complete travel records.
• Serve as the first point of contact for employee and invitational traveler travel questions.
• Coordinate with supervisors, SERO Travel Coordinators, and help desks to resolve issues.
• Produce travel status reports and assist with travel projections and forecasting.

Data Entry & Administrative Processing

• Maintain databases, spreadsheets, and tracking systems supporting scientific, administrative, and regulatory activities.
• Prepare, edit, proof, and format documents for clearance, signature, and distribution.
• Process reports containing tables, charts, graphs, and multi-column formatting.
• Manage scanning, filing, copying, and electronic document storage.
• Communicate with constituents to clarify data and survey information.

Mail Services

• Process all incoming and outgoing mail and packages, including metering, distribution, and delivery tracking.
• Ensure all SERO mail is routed within one business day and returned if misdirected.
• Receive and sign for deliveries from US Government Client, FedEx, UPS, and other carriers.
• Coordinate maintenance and troubleshooting of postage meters.

Property Accountability

• Support the Property Custodian and Property Accountability Officer in inventory, asset tracking, office moves, and equipment management.
• Maintain asset/property records in Sunflower and reconcile Unreconciled Payment Reports (UPR).
• Validate asset changes, additions, retirements, and financial data.
• Distribute hand receipts and support annual, quarterly, and random inventories.
• Complete required property, ethics, IT security, and safety training.

Administrative Assistance Support

• Provide liaison and coordination support to SERO Administrative Leadership.
• Analyze timekeeping and travel data to identify trends and report findings.
• Track timesheet and travel compliance and notify leadership of discrepancies.
• Draft and improve administrative procedures, workflows, and controls.
• Perform full office automation support including document management, 508 compliance, records, visitor reception, and office supply management.
• Maintain internal databases including EndNote, Environmental Consultation Organizer, and Google Sheets.
• Route and track documents between divisions, SERO Directorate, and NOAA General Counsel.
• Develop and improve tracking tools, spreadsheets, and standardized forms.

Acquisition & Procurement Support

• Assist with requisitions, market research, contract package preparation, and acquisition tracking.
• Create and manage PRISM requisitions and procurement documentation.
• Track acquisition workflows and recommend process improvements.
• Support government purchase card reviews, market research, and compliance.
• Prepare acquisition reports and maintain statistical procurement data.

Meeting Facilitation

• Plan, coordinate, and facilitate SERO Administrative Meetings.
• Prepare agendas, documents, handouts, and meeting logistics.
• Record and distribute meeting minutes and follow-up documentation.

Required Skills /Education/ Certifications & Qualifications:

• High School Diploma
• Minimum of one (3) year of relevant administrative or clerical experience
• Ability to use standard office software (Word, Excel, email, databases)
• Strong attention to detail, organization, and communication skills

Desired Skills:

• Experience supporting federal government offices
• Experience working with databases, document management, and records
• Familiarity with mailroom or logistics operations
• Experience supporting meetings and preparing minutes

About IBSS Corp.
Since 1992, IBSS, a woman-owned small business, has provided transformational consulting services to the Federal defense, civilian, and commercial sectors. Our services include cybersecurity and enterprise information technology, environmental science and engineering (including oceans, coasts, climate, and weather), and professional management services.

Our approach is to serve our employees by investing in their growth and development. As a result, our employees bring greater capabilities and provide exceptional service to our clients. In addition to creating career development opportunities for our employees, IBSS is passionate about giving back to the community and serving the environment. We strive to leave something better behind for the next generation.

We measure our success by the positive impact we have on our employees, clients, partners, and the communities we serve. Our tagline, Powered by Excellence, is a recognition of the employees that make up IBSS and ensures we deliver results with quality, applying industry best practices and certifications.

IBSS offers a competitive benefits package that includes medical, dental, vision, and prescription drug coverage with a company-paid deductible, paid time off, federal holidays, a matching 401K plan, tuition/professional development reimbursement, and Flex-Spending (FSA)/Dependent Care Account (DCA) options.

IBSS is an affirmative action and equal opportunity employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Click to see that the EEO is the law. Please direct any inquiries to the HR department email at

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to the Talent Acquisition Department at