Training Coordinator / Learning & Development Coordinator

Description: Provides administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices, and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Answers and directs phone calls. Organizes and schedules meetings and appointments. Maintains contact lists. Produces and distributes correspondence memos, letters, faxes and forms. Assists in the preparation of regularly scheduled reports. Develops and maintains a filing system. Books travel arrangements. Submits and reconciles expense reports. Provides general support to visitors. Provides information by answering questions and requests. Takes dictation. Researches and creates presentations. Generates reports. Handles multiple projects. Prepares and monitors invoices. Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities. Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

Background/Need: Team is seeking a Training Coordinator to support the Talent and Organizational Development team in planning, coordinating, and tracking the delivery of professional and leadership development programs for Laboratory staff.

Other information relevant to the job requirement?

Critical activities include:

• Support planning and execution of leadership and organizational development programs and events, including vendors coordination, scheduling, marketing, and materials management.
• Curate and maintain leadership and professional development curriculum in collaboration with the team.
• Coordinate with external vendors to explore offerings, confirm logistics, and evaluate effectiveness against program objectives.
• Track and maintain accurate completion records for all programs across leaders and staff.
• Identify and resolve operational issues to keep programs running smoothly.
• Support tuition assistance programs, including explaining and verifying eligibility and tracking participants and payments
• Support programs through purchasing and budget tracking.
• Support broader HR programs and initiatives as needed.

Required Qualifications:

• Associate s degree in human resources, organizational psychology, organizational development, adult learning, instructional design, business, engineering, or similar field.
• 2+ years of hands-on experience working in human resources, organizational development, learning and development, or a similar function.
• Strong organizational, communication, and customer service skills; ability to manage multiple priorities with attention to detail and responsiveness.
• Ability to work independently and collaboratively across teams and stakeholders.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Schedule flexibility to occasionally support early or late program delivery.
• Experience handling sensitive or confidential information appropriately.
• Experience setting up and managing online learning events (e.g., via Zoom).

Desired Qualifications:

• Bachelor s degree in areas listed above.
• Experience with an enterprise LMS (e.g., SAP) learning management system and other records management, including recording enrollments and attendance, managing course registrations, and waiting lists, administering cost chargebacks, and reconciling discrepancies and resolving problems.
• Experience with document management system (e.g., SharePoint).
• Experience with tuition assistance programs
• Experience in event planning or similar support for professional development, conferences, or similar programs and activities (especially training courses, mentoring, tuition assistance, etc.).

Others:

• Clearance: An interim clearance is sufficient for start
• Work Location: Candidate should expect to be onsite 3 days/wk with flexibility to be onsite more to support training delivery. This position will sit at our Forbes facility with occasional work at the main building on Wood Street.
• Interview Process: Initial zoom interview, second round zoo.