Location: Onsite (50 Meadowlands Parkway, Suite 403, Secaucus, NJ 07094)
Duration - Full-Time
Client - Ashley Stewart
Job Description:
Reports To: Controller / Director of Finance
We are seeking an experienced and hands-on Accounts Payable Specialist to perform the company’s accounts payable function and ensure accurate, timely, and efficient processing of invoices and payments. This role is ideal for an accounting professional who is comfortable performing day-to-day AP operations, improving processes, and working cross-functionally with Finance, Procurement, vendors, and internal stakeholders.
The ideal candidate has experience working in NetSuite, strong knowledge of AP processes and controls, excellent attention to detail, and the ability to manage priorities in a fast-paced environment.
Key Responsibilities
· Perform the day-to-day accounts payable function, including invoice processing, coding, approvals, and payment processing.
· Ensure invoices are accurately recorded and paid according to company policies and payment terms.
· Perform vendor setup, maintenance, and account reconciliation.
· Review AP aging and resolve outstanding items, discrepancies, and vendor inquiries.
· Perform and oversee monthly AP reconciliations and ensure accurate period-end close.
· Partner with Accounting and Finance teams to support accruals, expense reporting, and month-end close activities.
· Maintain strong internal controls around vendor management, invoice approvals, and payments.
· Identify opportunities to streamline AP processes, improve efficiency, and strengthen controls.
· Monitor vendor statements and resolve discrepancies in a timely manner.
· Support cash management and payment scheduling by providing accurate AP information.
· Utilize NetSuite to manage AP transactions, reporting, reconciliations, and related accounting activities.
· Annual tax filing for 1099 vendors
· Assist with special projects and other accounting responsibilities as needed.
Qualifications
· Bachelor’s degree in Accounting, Finance, or a related field preferred.
· 10 years of accounts payable or accounting experience, including experience overseeing AP operations.
· NetSuite experience strongly preferred.
· Strong understanding of accounts payable processes, three-way matching, vendor management, and payment controls.
· Experience with month-end close and account reconciliations.
· Strong Excel skills, including the ability to work with large data sets and perform reconciliations.
· Excellent attention to detail and strong organizational skills.
· Ability to identify problems, research discrepancies, and drive issues through resolution.
· Strong communication and interpersonal skills.
· Ability to work independently while collaborating effectively across departments.
Preferred Experience
· NetSuite ERP
· Experience with vendor onboarding and payment controls
· Experience supporting audits and financial close
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