Proposal Writer

Overview :: The Proposal Writer is responsible for managing and developing high-quality, compliant, and persuasive responses to Requests for Proposal (RFPs) and other client-facing bid documents. This role requires strong writing skills and the ability to translate operational, technical, legal, privacy, security and regulatory information into clear client -ready responses. The Proposal Writer must ensure responses are accurate, defensible and aligned with approved company messaging. The ideal candidate is detail-oriented, deadline-driven, comfortable working across global teams, and able to balance urgency with the discipline required for regulated, risk-sensitive proposal work.

Responsibilities

• Lead the development and submission of RFPs, RFIs, and related client questionnaires from intake through final submission.
• Analyze solicitation requirements compliance matrices, instructions, evaluation criteria, and customer priorities, and create response strategies, timelines, and content plans.
• Draft, edit, and tailor proposal responses to address customer requirements while clearly positioning HireRight''s capabilities, differentiators, and value proposition. Perform necessary research and analysis as needed to answer prospect/client questions including coordinating with internal stakeholders to gather technical and operational information.
• Develop compliant, client-ready responses to complex requirements, including background screening, global operations, privacy, security, legal, implementation, service delivery, integrations, SLAs, and regulatory topics.
• Manage proposal schedules, deadlines, and version control to ensure timely completion of deliverables.
• Identify and escalate proposal risks, unclear requirements, response gaps, inconsistencies, or potential overcommitments to ensure submissions are accurate, defensible, and aligned with approved company capabilities.
• Maintain and enhance the proposal content library, templates, approved responses, and knowledge repositories.
• Review proposals for consistency, quality, grammar, formatting, and brand standards.
• Lead proposal strategy sessions and help drive alignment on win themes, response approach, customer priorities, and required subject matter expert support.
• Track proposal metrics, content gaps, and process improvements to support scalable operations.

Qualifications

• Bachelor''s degree required; degree in English, Communications or Journalism a plus.
• 3–5+ years of proposal, RFP, or complex business writing experience, preferably in a background screening industry, B2B, SaaS, HR technology, legal, healthcare, financial services, compliance, privacy, security, or other regulated environment.
• Demonstrated experience managing RFPs with detailed compliance, security, privacy, operational or technical requirements.
• Ability to interpret detailed RFP instructions, compliance matrices, questionnaires, evaluation criteria, and customer requirements to ensure complete and compliant responses.
• Superior writing, editing, proofreading, and communication skills with the ability to translate complex subject matter into clear, persuasive, client-facing content.
• Ability to manage multiple priorities, remain organized and meet strict deadlines in a fast-paced environment, deadline-driven environment.
• Ability to work effectively with cross-functional teams and stakeholders and confidently follow up, clarify, or challenge incomplete information when needed.
• Steadfast commitment to quality, accuracy, and continuous improvement.