Vaco is partnering with an enterprise technology organization to hire two Project Coordinators supporting executive leadership within Security and Engineering. These roles will work closely with senior technology leaders, helping bring structure, clarity, and organization to a fast-moving and evolving environment.
This is a 6-month contract engagement with strong likelihood of extension beyond one year. The environment is growing and not yet fully operationalized, so the ideal candidate is proactive, adaptable, and comfortable working through ambiguity while helping establish process discipline.
Interview process includes a 30-minute virtual conversation followed by a one-hour onsite meeting.
What You’ll Be Doing
Executive Support
Build and refine executive-level PowerPoint presentations for board and leadership meetings using input and data provided by senior leaders
Manage complex executive calendars, coordinate meetings, and support inbox organization
Draft professional communications and follow up on action items
Take detailed meeting minutes and track follow-through on decisions and deliverables
Support logistics for internal and executive-facing meetings
Project Coordination
Help track technology, security, and engineering initiatives across multiple teams
Maintain project timelines, milestones, and status documentation
Coordinate meetings, agendas, and follow-up actions across cross-functional stakeholders
Monitor deadlines and escalate risks or dependencies as needed
Support light budget tracking, purchasing workflows, and vendor coordination
Create and maintain project documentation, reports, and executive summaries
Required Experience
3 or more years of experience in project coordination, executive support, or similar administrative roles
Experience supporting senior technology or IT executives
Strong PowerPoint skills with the ability to transform data and talking points into polished executive-ready presentations
Experience tracking action items and managing follow-up across multiple stakeholders
Familiarity with project management tools such as Smartsheet, Asana, or Monday.com
Excellent organizational, communication, and multitasking skills
Ability to operate with discretion and maintain confidentiality
Nice to Have
Experience in technology, security, or engineering organizations
Exposure to light budget tracking or purchasing workflows
Experience supporting executive-sponsored or cross-functional projects
Compensation
Competitive hourly rate based on experience
Engagement is W2 through Vaco
Eligible for Vaco benefits including health, dental, vision, and 401(k)
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.
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