Executive Assistant/Administrative Assistant/Office Administrator (Onsite)(Part Time - 20 to 30 hours per week)

Santa Rosa, CA, US • Posted 7 days ago • Updated 7 days ago

Contract W2

No Travel Required

On-site

$30/hr

Fitment

Dice Job Match Score™

🧠 Analyzing your skills...

Job Details

Skills

Excel
Expense report
Scheduling
ERP
Finance

Summary

Job Description:

Client in Santa Rosa, California is a research and development organization that invents and delivers some of the world's highest-performance semiconductor technologies.
HFTC is looking for a resourceful, clear-thinking, highly-organized executive assistant with strong skills in Microsoft Office and experience with enterprise business applications to support the organization's Director and staff.

Responsibilities: Essential capabilities include:

The ability to communicate with clarity and purpose, verbally and in writing
A strong sense of ownership, initiative, and drive for excellence in areas of responsibility
The capacity for abstract thinking for (non-technical) data collection, organization, analysis and understanding
The highest integrity and verbal discipline to manage sensitive information
A resourceful and creative approach to anticipating needs and solving problems
A constructively assertive interpersonal style that gets things done while maintaining a cohesive, team-based and fun working environment.
Ability to manipulate data in Excel and create well-crafted PowerPoint presentations of results
Duties and corresponding skills are varied and include:
Support for the HFTC Engineering Director & HFTC Operations Director & their staff.
Interface with Web-based enterprise (HR, Finance, etc.) and ERP applications.
Generate purchase orders, prepare correspondence.
Track department finances and reconcile differences between expected and actual spending.
Create presentation material (e.g. slides) based on draft content provided.
Perform confidential administrative duties using knowledge of organization policies and practices.
Own and administratively drive the system of calendaring reviews, staff meetings, 1/1's and processes; track & communicate deadlines & due dates.
Schedule and arrange appointments, meetings and travel itineraries.
Own internal & external meeting logistics: attend internal meetings, take meeting notes when appropriate, denote action items and communicate appropriately.
Anticipate and plan calendar events & projects. Coordinate with other executives, assistants & suppliers.
Process expense reports

Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.

Dice Id: 10196168
Position Id: 8896509
Posted 7 days ago

Create job alert

Never miss an opportunity! Create an alert based on the job you applied for.

Similar Jobs

Administrative Assistant

Santa Rosa, California

•

6d ago

Administrative AssistantIntroductionOur High Frequency Technology Center (HFTC) in Santa Rosa, California is seeking a resourceful, clear-thinking, highly-organized executive assistant with strong skills in Microsoft Office and experience with enterprise business applications to support the organizations Director and staff. ResponsibilitiesSupport for the HFTC Engineering Director & HFTC Operations Director & their staff.Interface with Web-based enterprise (HR, Finance, etc.) and ERP application

Easy Apply

Contract

20 - 25

Sr. Administrative Assistant

Hybrid in San Jose, California

•

12d ago

About the RoleWe are seeking a highly organized and proactive Administrative Assistant to support teams at Nutanix in a fast-paced, dynamic environment. This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities while maintaining confidentiality and professionalism. Key ResponsibilitiesManage complex calendar scheduling, including coordinating meetings across multiple time zonesArrange travel logistics (domestic and international)

Easy Apply

Contract

30 - 38

* Executive Assistant*

Hybrid in New York, New York

•

Today

Kellton Tech is a full-service software development company, offering end-to-end IT solutions, strategic technology consulting and product development services in Web, SMAC (Social, Mobile, Analytics, Cloud), ERP-BPM, and IoT space Our methodology of inventing infinite possibilities with technology helps us develop best in-class and cost effective solutions for our clients. Currently Kellton Tech is looking for talented resources for one of our listed client. Below are the position details Role:

Easy Apply

Contract

Depends on Experience

Search all similar jobs