Project Manager (PM)

Job Title: Project Manager (PM)

Total Hours per Month: 15-20 hours / month

Period of Performance: 12 months; Option to amend up to two (2) additional years

Work Location: Fully Remote

MANDATORY REQUIREMENT

• Five (5) or more years of service in a Project Manager or Project Director role.
• Ten (10) or more years leading complex Information Technology projects using both Waterfall and Agile SDLC.
• Meets the minimum qualifications for a resource equivalent to an IT Specialist II classification with State Service.
• Five (5) years of broad PM experience including but not limited to: Project Manager/Director, project plans and related artifacts, scheduler, issue/risk manager, change manager, contract manager, resource manager, project librarian - with TFS or Agile DevOps experience.

PREFERRED REQUIREMENTS

• Five (5) years leading modernization projects upgrading legacy solutions to new platforms and cloud service solutions.
• Five (5) or more years of service in a Project Manager role for a company or organization of 600 to 1,000 employees and public-facing stakeholders.
• Five (5) or more years of service in a Project Manager role for projects related to financial institutions, consumer financial protection, and banking.
• Five (5) or more years working on projects requiring Organizational Change Management to be incorporated as part of the project.
• Five (5) or more years of experience with State procurement processes.
• Ten (10) years of broad PM experience including but not limited to: Project Manager/Director, project plans and related artifacts, scheduler, issue/risk manager, change manager, contract manager, resource manager, project librarian - with TFS or Agile DevOps experience.
• Two (2) years managing Digital Financial Asset Laws.
• PMP Certification and/or CA-PMM Certification.

JOB RESPONSIBILITIES

The Project Manager's responsibilities include, but are not limited to, the following two phases:

A. Project Management Initiation and Planning

• Adhere to DFPI ITO Project Management; Release Management; Requirements and Quality Assurance Management; and Development standards and processes.
• Develop Project Management Plans and Project Charters.
• Develop and oversee continuous updates to the Master Project Schedule.
• Develop, oversee, and/or monitor all other Project Plans, including but not limited to Scope, Communication, Change, Risk Assessment & Mitigation, Budget & Resource Management, and Transition to Maintenance and Operations Management Plans.
• Serve as the Risk Manager, Communication Manager, Change Manager, and Project Resource Manager.
• Plan and direct the project's business and/or ITO impact analysis, working with Sponsors, Steering Committee Members, and Project Team Members.
• Plan and direct the project teams' and business/program area's elicitation of functional and non-functional requirements, adhering to DFPI ITO's Software Development Lifecycle, Release Management, and Project Management processes - including the use of Team Foundation Server (TFS).
• Evaluate and resolve conflicts between competing DFPI priorities and resource needs based on understanding of the critical path, work priorities, and inter-dependencies.
• Develop and oversee the creation of comprehensive project/product training, ensuring training plans (documentation, formal training sessions, walkthroughs, and knowledge transfer) are incorporated into the overall project plan.

B. Project Execution, Control, and Close

• Plan, guide, and oversee the day-to-day activities of project teams.
• Ensure the functionality of the solution is delivered to the quality standards of the project, while complying with infrastructure and support methodologies (processes, procedures, standards, templates, etc.).
• Review project deliverables for accuracy, timeliness, and completeness; aid the DFPI CIO and PPMO Manager in determining deliverable acceptance.
• Facilitate meetings with DFPI project teams and stakeholders, producing meeting minutes, action items, business decisions, change control records, and next steps.
• Prepare, review, and submit project status reports and other project information to the project team, stakeholders, sponsors, and steering committee on a regular basis or as requested.
• Monitor project expenditures to ensure projects stay within approved budgets.
• Direct and manage the review and acceptance of deliverables for the project.
• Serve as the Risk Manager for projects, with responsibilities including:

• Develop the Risk Management Plan.
• Lead the effort to identify, document, manage, and track risks and associated mitigations/contingencies.
• Schedule regular risk identification and review sessions, following a predefined risk escalation process.
• Monitor and assess risk probability and severity to ensure risks are prioritized and do not adversely impact the project.
• Maintain a risk database, risk management tools, and appropriate documentation.
• Ensure risks that materialize into issues are assigned, tracked, addressed, and resolved in a timely manner.
• Provide status reporting, including escalation of risks/issues that cannot be resolved within the team.

Key Deliverables

The Project Manager will be responsible for producing and maintaining the following deliverables, all of which shall be stored on DFPI's document repository (e.g., SharePoint) in DFPI-compatible format:

• Project Charters and Project Management Plans.
• Master Project Schedule (with continuous updates).
• Scope Management Plan, Communication Management Plan, Change Management Plan.
• Risk Assessment and Mitigation Plan / Risk Register.
• Budget and Resource Management Plan.
• Transition to Maintenance and Operations (M&O) Plan.
• Functional and non-functional requirements documentation.
• Meeting minutes, action item logs, change control logs, and decision logs.
• Periodic project status reports for sponsors and the steering committee.
• Project training materials, walkthroughs, and knowledge transfer documentation.