Role: Program Manager with Capital Portfolio
Location: CNP Tower, Houston, TX
Duration: 6 months, Potential for extension
Job Summary:
The Program Manager, Client will be responsible for supporting the Client with governance readiness, development of document control standards and implementation and portfolio management.
Essential Duties/Responsibilities:
- Support facilitation of new governance processes, inclusive of stage gate process, capital approval process, KPI management, risk management process and documentation standards.
- Stage-Gate Governance Processes
- Provide checklists for gate submissions and readiness reviews.
- Implement formal voting process for Stage Gate Meetings.
- Create a master schedule for all necessary meetings and pre-read due dates.
- Make updates to gate requirements & deliverables in Client Playbook
- Create documentation standards
- Create standards for version control, naming conventions, and storage locations.
- Ensure compliance with document retention policies
- Tie project documentation archives to stage gates
- Develop required templates to maintain consistency.
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- Supporting executive stage gate reviews and Executive Steering Committee (SteerCo) meetings, including preparing materials, facilitating discussions, and tracking follow-up actions.
- Portfolio support
- Assist in updating the project list, becoming familiar with project scope and timing
- Coordinate collection and validation of project status, data, including scope, schedule, cost, risks, and mitigation actions
- Review ERCOT submission plans and ensure Portfolio records are accurate and up to date
- Meeting preparation
- Develop executive summaries and presentation materials highlighting key issues, decisions required, and performance metrics.
- Utilize standardized templates and ensure materials meet client branding and quality guidelines
- Collaborate with Portfolio leadership to draft and finalize agendas.
- Support ad hoc requests for additional meeting materials
- Meeting Execution
- Provide real-time meeting support, including slide management, timekeeping, and facilitation assistance.
- Assist presenters in managing Q&A session by providing data and clarification as needed.
- Capture detailed minutes of discussions, decisions, action items, and ownership assignments.
- Post Meeting Follow-up
- Distribute meeting minutes and action logs within 24 hours of scheduled meeting to all participants and stakeholders.
- Monitor progress and completion of assigned action items, providing regular status updates to leadership.
Education:
Requires a Bachelor''s degree from an accredited college.
Experience:
Requires a minimum of 5 years of experience supporting program or project management of capital portfolios.
Preferred skills in Microsoft Dynamics, PowerPoint and Excel.
This job description reflects an assignment of essential functions; it does not prescribe or restrict the tasks for this position. Other duties and tasks may be assigned to this position at the Company’s discretion.
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