Operations Support Specialist / Document control

Jersey City, NJ, US • Posted 1 day ago • Updated 1 day ago

Full Time

No Travel Required

On-site

Depends on Experience

Fitment

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Job Details

Skills

Documentation
FTA and FEMA audit requirements

Summary

Minimum Qualifications

Bachelor s degree in Business Administration, Engineering, Public Administration, or a related field
A minimum of three (3) years of experience in administrative support, project support, operations support or similar role.
Advanced proficiency with Microsoft Office applications, including: o SharePoint (file management, folder creation, permissions, tracking)
- Excel (data entry, linked ledgers, formulas, data validation, and basic macros)
- Adobe Acrobat (editing, combining, and preparing official documents)
Demonstrated experience performing high volume administrative data entry with strong accuracy and attention to detail
Strong organizational skills with the ability to maintain and track large volumes of agreements and documentation
Ability to work independently, prioritize tasks, and manage deadlines in a fast paced environment
Proven ability to perform quality assurance/quality control on one s own work
Excellent written and verbal communication skills, including professional phone and email etiquette
Ability to multi task and remain composed under pressure while handling shifting priorities

Preferred Qualifications

Experience working with the following systems, including SAP, AVM, ERP, and OpenText
Prior experience supporting engineering, procurement, or contract administration teams
Familiarity with B2GNow or similar compliance/reporting platforms, including running reports and updating vendor data
Experience preparing documentation for federal compliance, including FTA and FEMA audit requirements
Ability to prepare draft procurement memos, RFP materials, and Notices to Proceed
Demonstrated ability to coordinate with multiple stakeholders (internal staff, consultants, project managers) to ensure timely submission of required documents
Strong ability to shift tasks quickly, manage competing deadlines, and maintain accuracy while handling a large workload

Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.

Dice Id: 90793350
Position Id: 00124474
Posted 1 day ago

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