Job Description Project Manager (EMS Implementation & JBoss Oversight)
Role Overview
We are seeking an experienced Project Manager to lead a high-visibility Election Management System (EMS) implementation while concurrently overseeing a JBoss refactoring initiative.
This role requires strong execution skills, cross-functional coordination, and the ability to manage aggressive timelines in a mission-critical environment.
The ideal candidate will bring a balance of delivery excellence, stakeholder management, and structured project governance, with experience managing complex IT implementations.
Location & Work Model
- Location: Oakland, CA
- Work Model: Hybrid 3 days onsite
- Onsite Locations:
- ITD Office (Primary)
- ROV Office (Oakland ~0.5 miles from HQ)
Project Scope & Timeline
- Primary Focus: EMS Implementation (April August | 90 120 business days)
- Secondary Project: JBoss Refactoring Oversight (May November | ~6 months)
Priority Skill: EMS / System Implementation experience
Key Responsibilities
Project Delivery & Execution
- Lead end-to-end delivery of the EMS implementation within aggressive timelines
- Develop and manage detailed project plans, schedules, and milestones
- Ensure alignment across business, IT, and vendor teams
Stakeholder & Communication Management
- Provide executive-level status reporting and presentations
- Coordinate with election leadership, IT teams, and external vendors
- Translate business requirements into actionable project tasks
Program Oversight (JBoss Refactoring)
- Oversee 2 3 contractors working on JBoss refactoring
- Focus on timeline, milestones, and coordination (not deep technical ownership)
- Ensure deliverables align with overall program objectives
Risk, Budget & Governance
- Track risks, dependencies, and issue logs proactively
- Monitor budget impacts and resource utilization (not full P&L ownership)
- Ensure adherence to QA, testing cycles, and change control processes
Operational Readiness
- Drive system validation, testing, and cutover planning
- Ensure documentation and audit readiness for a regulated environment
- Maintain compliance with time-sensitive election-related milestones
Required Qualifications
- 5 8+ years of experience managing complex IT projects / system implementations
- Strong understanding of SDLC (Waterfall, Agile, or Hybrid)
- Experience managing cross-functional teams and vendors
- Hands-on experience with project tools (Jira, MS Project, Trello, etc.)
- Ability to manage multiple workstreams under tight deadlines
- Excellent communication skills (technical + business stakeholders)
Preferred Qualifications
- Experience in County/Public Sector environments (Highly preferred)
- Exposure to Government / Election systems (Nice to have)
- Familiarity with Java/JBoss environments (Nice to have, not mandatory)
- PMP, PMI-ACP, or similar certification
Recruiter Intake
Deliverables / Expectations
- Detailed project plans and execution roadmap
- Weekly status reports and executive dashboards
- Risk & issue logs with mitigation strategies
- Coordination of EMS implementation milestones
- Oversight of JBoss refactoring activities
- Documentation for operational readiness and audit compliance
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