Accounts Payable Specialist

Job Title: Account Payable Specialist

Job Location: Juno Beach, FL

Job Type: Long Term Contract

Job Description

• We are looking for a Supply Chain Administrator / Account Specialist (Level 1 Associate) to support the Procure-to-Pay (P2P) process within the Supply Chain organization. This role plays a critical part in ensuring vendor invoices, payment details, and supplier records are accurate and processed efficiently.
• The ideal candidate will collaborate closely with Procurement, Accounts Payable, Vendor Maintenance teams, and suppliers to resolve invoice discrepancies, manage vendor information updates, and ensure smooth payment operations.

Key Responsibilities

• Review and resolve invoice discrepancies while ensuring compliance with company policies and procedures.
• Investigate and correct vendor invoices that do not match Purchase Orders (POs).
• Manage freight handling invoice discrepancies and coordinate with relevant stakeholders.
• Process vendor banking changes in the ERP system to update payment information.
• Work with vendors and internal teams to resolve payment issues and ensure timely invoice processing.
• Maintain accurate records of vendor communications, invoices, and issue resolutions.
• Support the Supply Chain team with administrative tasks related to vendor data and invoice management.
• Generate reports related to invoice discrepancies and vendor issues for internal review.
• Assist suppliers by clearly explaining processes, documentation requirements, and next steps.
• Manage multiple supplier onboarding and enablement cases simultaneously.

Required Qualifications

• High School Diploma or equivalent (Associate s or Bachelor s degree in Business, Finance, Accounting, or related field preferred).
• 0 5 years of experience in administrative, supply chain, procurement, or finance support roles.
• Strong understanding of the Procure-to-Pay (P2P) lifecycle.
• Excellent communication skills (written and verbal).
• Ability to work effectively with vendors and cross-functional internal teams.
• Strong organizational and multitasking skills.
• Detail-oriented with strong problem-solving ability.

Preferred Qualifications

• Experience working in Accounts Payable, Procurement, or Supply Chain operations.
• Experience interacting directly with vendors and external suppliers.
• Familiarity with ERP systems and invoice management processes.
• Strong customer-service mindset and professional communication skills.

VDart Group is a global leader in technology, product, and talent solutions, serving clients including Fortune 500 companies across 13 countries. With over 4,000 professionals, we deliver innovation and results across industries. Committed to People, Purpose, and Planet, we are recognized for our sustainable practices through our EcoVadis Bronze Medal and UN Global Compact membership.