Administrative Services Assistant

Administrative Services Assistant

Role Overview

Long-term Hybrid contract role in Cookeville, TN (40 hours/week) providing comprehensive administrative, fiscal, and operational support for public health program operations. You will prepare operating budgets, administer and monitor grants for compliance, maintain official records, and serve as a key liaison between the agency, external entities, and the public.

Location & Work Setup

• Location: Cookeville, TN (Tennessee state residents only)
• Arrangement: Hybrid
• Interview: In-Person or Webcam
• Schedule: Monday – Friday, 8 hours/day (CST Regular Shift)

Crucial Responsibilities

• Budgeting & Fiscal Support: Prepare and review operating budgets to determine agency needs; support Accounts Payable and Accounts Receivable tracking.
• Grant Administration: Conduct grant administration and ongoing monitoring to ensure strict compliance with state and federal grant requirements.
• Records, Reporting & Research: Prepare, review, and maintain records and reports; conduct fiscal, economic, legislative, and non-technical legal research.
• Stakeholder Liaison & Policy: Interpret and enforce existing agency policies and procedures while acting as a point of contact for state departments, external officials, and the public.

Core Qualifications & Stack

• Education: Bachelor’s degree from an accredited college or university (qualifying full-time sub-professional, paraprofessional, or professional experience may substitute year-for-year up to 4 years).
• Administrative & Financial Operations: 4–6 Years (Administrative support, Accounts Payable, Accounts Receivable, Data Entry).
• Software Proficiency: 4–6 Years in Microsoft Excel, Microsoft Word, and Microsoft Access.

Must-Have Constraints

• Residency: Must be a Tennessee state resident (relocating candidates must establish TN residency prior to the start date).
• Background Verification: Must pass a comprehensive 7-year criminal, federal, and statewide background check upon selection.