Administrative Assistant

Job Title: Administrative Assistant

Location: 20 Caven Point Ave, Jersey City, NJ 07105 (Onsite)

Job Type: Contract

Duration: 6 Months

Experience: 6+ years

Work Hours: 7:30 AM – 4:30 PM | 30-minute unpaid lunch | Business Casual dress code

Job Overview

Our client is seeking a skilled Administrative Assistant to provide comprehensive administrative and clerical support to the Director and staff of the HBLR. This role is integral to daily operations — facilitating communication, coordinating activities, and supporting reporting and planning efforts.

Key Responsibilities

• Conduct independent research and respond to a wide variety of information requests
• Prepare and analyze trends and status reports using data from internal and external sources
• Compose routine letters, memoranda, and correspondence independently
• Maintain confidential department records, files, and documentation
• Assist in the development of department budgets, business plans, and related planning activities
• Maintain regular contact with customers, suppliers, and company personnel outside the immediate work unit
• Coordinate and schedule meetings, appointments, and travel arrangements
• May oversee or guide the activities of junior administrative or clerical staff

Required Skills

• Proficiency with Microsoft Office (Outlook, Word, Excel)
• Strong organizational and interpersonal skills
• Excellent written and verbal communication skills
• Ability to manage multiple tasks, prioritize effectively, and maintain attention to detail

Preferred Skills

• Experience supporting senior leadership or directors
• Prior experience mentoring or overseeing junior clerical staff

Location & Work Model

Onsite — 20 Caven Point Ave, Jersey City, NJ 07105

Engagement Details

6-month contract engagement. Onsite position with standard business hours.