IT Administrative Coordinator

We are seeking a highly organized and proactive IT Administrative Coordinator to provide professional support to senior IT leadership, including IT Directors and executive stakeholders. This role plays a key part in enhancing the effectiveness of the IT function through coordination of priorities, initiative tracking, leadership reporting, communications, and operational activities.

Key Responsibilities

Administrative & Leadership Support

• Provide structured administrative support to IT leadership, ensuring priorities, schedules, meetings, and key activities are coordinated effectively.
• Assist with annual planning activities, budgeting cycles, reporting processes, and preparation of leadership materials.
• Coordinate calendars, meetings, documentation, and follow-up actions across IT teams.

Project & Initiative Coordination

• Support the tracking and coordination of major IT initiatives and projects.
• Assist with milestone tracking, governance reviews, reporting dashboards, and status updates for leadership visibility.
• Coordinate recurring operational reviews, metrics reporting, and cross-functional updates within the IT department.

Communication & Presentation Support

• Prepare, edit, and format presentations, reports, briefings, and professional correspondence for internal and external audiences.
• Ensure communications and documentation maintain a polished and professional standard.

Operational Support

• Coordinate incoming requests, governance documentation, audit materials, and shared IT resources.
• Provide logistical and administrative support for meetings, training sessions, vendor coordination, and peak operational activities.
• Help maintain alignment, organization, and timely follow-through across IT operations.

Requirements

• Bachelor’s degree preferred or equivalent professional experience.
• 3+ years of experience supporting senior leaders or teams within a corporate, professional services, or IT environment.
• Strong organizational, planning, and multitasking abilities with exceptional attention to detail.
• Proficiency in Microsoft Office Suite including PowerPoint, Word, Excel, and Outlook.
• Experience with Microsoft Teams, SharePoint, and scheduling tools is preferred.
• Excellent written and verbal communication skills with the ability to create executive-level materials.
• Ability to manage confidential information with discretion and professionalism.
• Self-motivated, adaptable, and capable of managing competing priorities effectively.