Administrative Assistant (Part-Time)

Job Description

This part-time role involves a variety of administrative and marketing tasks to support our team. The ideal candidate will be organized, detail-oriented, and capable of managing multiple responsibilities efficiently. Below is a list of primary duties and responsibilities:

• General scheduling for meetings, conference rooms, etc.
• Email inbox management, including forwarding or responding to replies and handling unsubscribe requests.
• Proofreading emails and other content and communications.
• Updating social media kits and managing social media communities.
• Entering tasks and updating various Airtable items.
• Organizing and recording participant testimonials.
• Potential involvement in Canva/graphic design tasks.
• Requesting print quotes and managing pickups.
• Organizing tracking and storage of materials, such as one-sheets, brochures, and conference supplies.
• Event & Conference Coordination:
  • Planning and preparing conference registration and event logistics & summaries.
  • Tracking sponsorship package deliverables, including ads, emails, and bag stuffers.
  • Purchasing, packing, and shipping physical collateral, supplies, and materials.
  • Arranging travel, managing invitations, and maintaining lead lists.
• Other duties as assigned, with potential for budget and reconciliation tasks in the future.