Looking for Project Manager - Jobvite Implementation

Project Manager - Jobvite ImplementationLocation: Scottsdale, AZ (Hybrid - 3 days onsite, 8:00 AM-4:00 PM)Department: Talent Attraction / Talent ExperienceType: Contract (Full-Time, Project-Based)Reports To: Head of Talent AttractionStart Date: ASAPDuration & Rate: Based on experience and project scope SummaryWe are seeking a contract Project Manager to lead the end-to-end implementation of Jobvite as our new Applicant Tracking System (ATS), replacing Greenhouse.This is a high-visibility, fast-moving initiative with limited vendor implementation support. The selected candidate will partner closely with Talent Attraction, HR, IT, and business stakeholders to drive all phases of the rollout.The ideal candidate is a structured, hands-on implementation leader who thrives in ambiguity, drives accountability across cross-functional teams, and is comfortable owning both strategic planning and detailed execution. Key Responsibilities1. Project Leadership & Governance

• Own the overall implementation plan, including scope, milestones, critical path, and success metrics
• Establish project governance (workstream cadence, agendas, decision logs, RAID logs, RACI alignment)
• Provide clear written and verbal status updates to executive stakeholders
• Drive alignment and accountability across HR, IT, security, and business leaders

2. Risk, Issues & Dependency Management

• Proactively identify risks and interdependencies across workstreams
• Maintain a detailed RAID log with mitigation plans and accountable owners
• Escalate blockers with recommended solutions
• Ensure decisions are documented and actioned

3. Integration & Data Model Design

• Partner with HRIS/IT to define and document integrations between Jobvite and:
  • HRIS systems
  • Background check providers
  • Assessment platforms
  • Reporting/analytics tools
  • SSO and security systems
• Design and implement a scalable parent/child recruiting data structure (requisition hierarchies, job families, campaign vs. requisition models)
• Define governance, ownership, and long-term data quality controls
• Ensure integrations and data architecture support reporting and compliance requirements

4. Configuration, Process Redesign & Documentation

• Coordinate system configuration (workflows, stages, forms, permissions, templates, approvals)
• Map and redesign recruiting processes (current state future state)
• Develop and maintain version-controlled documentation, including:
  • Business requirements
  • Functional specifications
  • Process maps and SOPs
  • Configuration workbooks
  • Integration requirements and data flows
  • Data migration and cutover plans

5. Training, UAT & Change Management

• Develop training materials (guides, job aids, quick reference materials, short videos)
• Lead User Acceptance Testing (UAT): test scenarios, scripts, defect tracking, and sign-off
• Partner with HR Communications on go-live readiness and adoption strategy
• Ensure end users understand new processes and support channels

6. Execution & Delivery Accountability

• Hold cross-functional teams accountable to timelines and deliverables
• Run focused, outcome-driven project meetings
• Track detailed action items and ensure follow-through
• Maintain a strong focus on go-live readiness and stabilization

Required Qualifications

• 3-5 years of project management experience
• Proven experience leading HR technology or ATS implementations
• Experience managing complex, multi-system integrations
• Strong capabilities in:
  • Project planning and critical path management
  • Risk and issue management
  • Stakeholder alignment across HR and IT
  • Driving accountability in matrixed environments
• Demonstrated ability to produce high-quality documentation
• Ability to self-direct and operate effectively with limited vendor support
• Excellent written and verbal communication skills

Preferred Qualifications

• Direct experience implementing Jobvite
• Experience with enterprise ATS platforms such as:
  • Workday Recruiting
  • iCIMS
  • Lever
• Experience in Talent Acquisition or HR environments
• Experience designing hierarchical or parent/child data models
• Knowledge of data migration and UAT best practices
• PMP, Scrum Master, or Agile certification preferred