Contract Management Analyst

MUST BE LOCAL TO SAN FRANCISCO, CA

MUST HAVE SKILLS:

• Financial management
• Contract management
• Problem solving
• Ability to present to senior leadership and manage tasks.

We are looking for IT Contract Management Analyst to manage a portfolio of technology contracts on behalf of the IT leadership. This position will be the main interface with vendors, internal stakeholders, and acts as client's representative for day-to-day contract management interactions. They will work with internal teams to implement enterprise company policies, risk engagement controls, invoice compliance reviews, goods receipts, and obtain leadership s financial approvals for O&M contract services. This role is responsible to administer contract strategic reviews with leaders, Architects, IT Operations, and drives consensus, agreement, and validation for the O&M costs of contracts. Additional responsibilities include identifying opportunities to rationalize, right size contracts, discontinue non-critical services, and identify cost optimization opportunities. This position works with stakeholders including the Sourcing Dept to assist in developing a deep understanding of contract scope, cost, terms, and conditions. The IT Contract Management Analyst develops partnerships and coordinates with the IT PMO and IT leaders to capture incremental O&M costs on from contracts at the time of purchase.

Responsibilities:

• Assist with the daily contract operations and provide general IT business & planning support.
• Prepare reports through gathering, analyzing, and summarizing data and information; prepares presentation materials for management reports.
• Enter contract financial liabilities into the contract management ATRIUM tool.
• Assist in the initiation, orchestration and coordinating of contract renewal analysis for IT operations, financial reviews; and analyzing multi-year contract to ensure that costs are planned in the most efficient manner.
• Maintain annual Operational Expense budgets utilizing proper accounting/budgeting controls, enter financial data into tracking system, and compile regular and ad-hoc financial status reports.
• Monitor Purchase Orders, review contract invoices, accruals, identify disparities, and resolve issues with the vendors.
• Analyze actual spend and forecasting to determine if/when appropriate change controls and escalation reporting to leadership.
• Provides financial analysis on portfolio cost variances for plan vs. actual and can identify inappropriate charges by resources or vendors and makes appropriate corrections in SAP.
• Leads meetings and acts as a liaison among stakeholders to coordinate, document, and schedule changes to IT contracts.
• Capture, analyze and present data to managers and directors to aid in business decision making.
• Effectively plans and control scope of work on contract renewals; integrates all aspects, tracks and ensures that contracts origination targets are on schedule and meets the required standard.
• Develops communications needed to summarize analysis and to discuss recommendations for peers and executives. This may take the form of dashboards, power point decks, or summarized emails.
• Facilitates problems solving sessions and workshops with diverse set of business and technology team members.
• Proactively follows-up on issues and initiatives for senior leaders to ensure successful resolution and implementation.
• Works closely with leaders and other key stakeholders to ensure that key initiatives and activities are delivered in a timely and coordinated manner that is aligned with the goals of the organization.
• Works with the data management, financial analysis and modeling team to build new tools and assist with creation and migration of reports to Power BI.
• Experience with downloading and extracting data from SAP into meaningful business intelligence reports and dashboards.
• Works with IT and functional leadership to establish a variety of key business, financial and performance metrics.

Qualifications:

• Bachelor s degree in Business, Finance, Economics, Engineering or related discipline or equivalent work experience.
• Proficient in Microsoft Office, Visio, PowerPoint and expert level Excel skills
• 5 to 8 years of related work experience
• Experience with structuring contract agreements
• Experience with basic financial modeling or data management
• Experience with presenting to leadership and developing power point slides
• Experience with Power BI a plus