Office Administrative

Role: Office Admin

Location: New York City, NY – Onsite

Contract

Job Description:

We are seeking a Department Coordinator to support multiple department function and leads. The role requires someone with integrity a desire to be a righthand to forge professional partnerships with dynamic executives’ teams. Our ideal candidate is upbeat flexible poised as well as confident when working with clients’ senior leaders and coworkers in a professional approachable and positive manner. The ability to multitask effectively is a must

Your Day-to-day

• Coordinate high level meetings and events for the New York office and other locations as needed including scheduling agenda preparation gathering and coordinating presentation assets logistics space planning and catering for both internal and external meetings
• Attend meetings as required to distribute agendas capture accurate meeting minutes and document action items
• Track action items follow-ups and deadlines proactively recommend next steps to ensure timely completion
• Oversee and manage organization wide communications through designated Slack channels and email distribution lists
• Serve as the primary point of contact for department specific coordination including conference room reservations Mission Gratitude initiatives and birthday shoutouts
• Partner closely with Department Executive Assistants and other administrative professionals to support cross functional initiatives
• Conduct research on specialized or ad hoc topics to support departmental and organizational needs
• Build and maintain an internal network of Executive Assistants Coordinators Facilities and other key stakeholders
• Identify opportunities to improve administrative processes communication workflows and meeting efficiency
• Copy scan file track and maintain business documents and communications with a high degree of accuracy and confidentiality
• Perform additional duties and responsibilities as assigned

Qualifications

What you bring to the team

You have

• Bachelor’s degree or equivalent training and experience
• Technically savvy with 3 years administrative experience
• Experience working with teams focusing on creative and production
• Proficient in Gmail other Google products and Microsoft Office suite
• Highly organized self-starter with ability to prioritize multiple tasks at once
• Strong analytical and interpersonal skills that thrives in a fast-paced team setting
• Skilled in working in both a team environment as well as independently

You might also have

• Experience and good understanding of the digital TV and dotcom world
• Interest in brand and partnership growth marketing
• Experience in media entertainment or production environment