Project Coordinator (4 Days Onsite and 1 Day Remote)

Job Title: Project Coordinator (4 Days Onsite and 1 Day Remote)

Location: Arlington, VA & Sterling, VA 

Duration: 12 Months

Candidate must agree to work on both locations below: 

• Washington Dulles International Airport (IAD) 45025 Aviation Drive Sterling, VA 20166
• Airports Authority Corporate Headquarters 2733 Crystal Drive Arlington, VA  22202 

Job Description:

We are seeking a skilled Project Coordinator to support system deployments and operations,

conduct system analysis and design projects. This role is a hybrid of administration and technical development. The candidate will act independently or with a team of multidisciplined

personnel to accomplish the overall execution of projects, programs and/or task orders issued under this service area.

Tasks / Performance Requirements:

• Experience supporting system deployments and / or operations, and/or system analysis and design projects.
• Experience organizing project activities, tracking progress, managing documentation, and facilitating communication among stakeholders.
• Familiar planning and decomposing desired outcomes into tasks, updating tasks, identifying dependencies, estimating efforts, and distributing work among team members, and foreseeing technical and implementation issues, risks, challenges ahead of time to develop mitigation and action plans as appropriate.
• Experience supporting project management including project schedules, budget tracking, and deliverables under the direction of the project manager.
• Able to support and juggle multiple concurrent efforts and activities, providing coordination support for multiple efforts and stakeholders.

• Able to conduct risk assessments and briefings to advise on critical issues that may affect the deployment.
• Coordinate project schedules, milestones, and status updates across technical and business teams to support timely delivery.
• Maintain project documentation, trackers, and reports, including action items, risks, issues, dependencies, and decision logs.
• Support meeting coordination by preparing agendas, capturing key outcomes, following up on assigned tasks, and ensuring stakeholders remain informed.
• Assist with change management, deployment readiness activities, and coordination of training, communication, and transition support.
• Comfortable engaging with stakeholders across all levels to gather feedback and requirements and ensure alignment with business needs and priorities.
• Exceptional communication skills to interact effectively with business stakeholders, technical teams, and executive leadership.
• Fluent preparing written materials and facilitating presentations and formal briefings.
• Ability to document meetings, minutes, action items, and decisions, ensuring clear accountability and follow-up.

Required Qualifications:

• At least 3 years of experience supporting project management or project coordination activities.
• Demonstrated background or experience in information technology environments, including support for system deployments, operations, or technical projects.
• Proficiency in Microsoft Word, Excel, and PowerPoint for documentation, reporting, and presentations.
• Strong organizational, communication, attention to detail and follow-up skills with the ability to manage multiple priorities in a fast-paced environment.
• Ability to work independently and collaboratively with cross-functional technical and business teams.
• Project Management Professional (PMP), Certified associate in project management (CAPM), Scrum Master, or similar certification is preferred.