This is an onsite work position based in Tallahassee,FL. Apply only if you are willing to relocate.
Education: Bachelor’s degree in Computer Science, Information Systems, Business Administration, or other related field; or equivalent work experience
Certifications: Project Management certification (PMP) -MUST
Required Experience:
1. 12+ years of IT work experience, including seven (7) or more years managing complex cross-functional projects;
2. Experience with projects in multiple technologies and programmatic areas
3. Must possess extensive knowledge and expertise in the use of project management methodologies and tools, resource management practices, stakeholder management, risk management, and change management techniques.
Responsibilities:
1. Manage and monitor multiple projects across the bureau, ensuring alignment with organizational priorities, maintaining visibility into schedules, milestones, risks, dependencies, and deliverables, and providing timely status reports to support informed leadership decisions.
2. Monitor and oversee project resources across the bureau, including staffing, contractor support, funding, and other required resources, to ensure appropriate allocation, identify capacity constraints or resource gaps, and coordinate adjustments necessary to support project priorities and successful delivery.
3. Manage the full project and program lifecycle for multiple concurrent, enterprise-level IT projects from initiation through formal closure, ensuring adherence to all applicable Commerce and state policies, procedures, and standards.
4. Develop and maintain baseline project management artifacts including, but not limited to: project charters, integrated project schedules, scope statements, budget plans and expenditure tracking documents, risk registers, issue logs, stakeholder registers, and formal status reports.
5. Coordinate, communicate, and collaborate with Commerce leadership (including executivelevel sponsors), business stakeholders, subject matter experts, internal technical staff, and external vendor teams to ensure alignment on project objectives, priorities, and delivery timelines.
6. Facilitate project governance activities including steering committee presentations, project review board sessions, executive briefings, and formal go/no-go decision meetings, preparing all required documentation and presentation materials in advance.
7. Apply Project Management Institute (PMI) Project Management Professional (PMP) methodology, and utilize Agile/Scrum, Waterfall, or hybrid project delivery frameworks as appropriate to the nature and complexity of each assigned project.
8. Monitor and report on project performance using key performance indicators (KPIs), earned value management (EVM) metrics, schedule performance index (SPI), and cost performance index (CPI) data to provide accurate and timely insight to Commerce leadership.
9. Manage project constraints including scope, schedule, cost, quality, resources, and risk across all assigned programs and projects, implementing corrective and preventive actions as required to maintain alignment with approved baselines.
10. Prepare and review procurement documentation in support of technology acquisitions, including statements of work, solicitation documents, vendor evaluation criteria, and contract deliverable acceptance criteria; assist with vendor performance management and
contract compliance activities.
11. Produce comprehensive weekly status reports, monthly executive dashboards, and ad hoc reports as directed by Commerce leadership, ensuring all reports are accurate, actionable, and presented in a format suitable for executive-level review.
12. Mentor and provide guidance to junior project management staff and project coordinators within the Office of Information Technology; coordinate and integrate the activities of crossfunctional project teams, ensuring clear role definition, accountability, and communication across all team members.
13. Identify, assess, and escalate project risks, issues, and dependencies in a timely manner, developing and maintaining risk mitigation and contingency plans in coordination with applicable stakeholders and Commerce leadership.
14. Support change management activities associated with technology implementations, including the development of user communications, training coordination, and transition planning in collaboration with affected business units.
