Accounting Coordinator

Accounting Coordinator
Location: New Castle, PA
Duration: 3 Months

The Accounting Coordinator supports the accounting department by managing both Accounts Payable and Accounts Receivable functions. This role is responsible for processing invoices, posting payments, reconciling accounts, and ensuring accurate financial transactions.
This position works closely with a small, tenured team and reports directly to the Accounting Supervisor. Success in this role requires strong attention to detail, reliability, and the ability to handle transactional accounting responsibilities in a structured environment.

Key Responsibilities
Accounts Payable:
Process and enter vendor invoices accurately into the system
Match invoices to purchase orders and supporting documentation
Apply appropriate coding and payment terms
Identify and resolve discrepancies, including duplicate entries
Support month-end and year-end close processes
Provide support to internal teams and respond to inquiries

Accounts Receivable:
Process and post customer payments accurately (including lockbox transactions)
Reconcile payment details and ensure proper application
Monitor AR aging reports and follow up on past-due accounts
Investigate and resolve payment discrepancies and customer inquiries
Communicate effectively with internal teams regarding account status
Support reporting and documentation for financial tracking

Qualifications & Experience
2+ years of Accounts Payable and/or Accounts Receivable experience preferred
Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred (or equivalent experience)
Basic understanding of accounting principles
Strong attention to detail and accuracy
Ability to work in a high-volume, deadline-driven environment

Technical Skills
QuickBooks (preferred; ~1 year experience ideal)
Proficiency in Microsoft Office, especially: Excel, Word & Outlook

Nice to haves:
Experience with bill.com is a plus
Experience with ERP systems is a plus