Change Management Specialist

●      Location: Washington, DC - applicants have to reside in the DC Metropolitan Area

●      Work Arrangement: Hybrid — onsite 4 days per week

●      Interview Process: Webcam interview/In-person

This organization is undertaking a major modernization project, replacing an existing on-premises procurement management system with a new, state-of-the-art cloud solution. We are seeking a Change Management Specialist to play a key role in the change management process for this initiative.

This role involves:

●      Aligning changes with organizational goals

●      Assessing the impact of new system processes

●      Facilitating communication among stakeholder groups

●      Scheduling training and providing support to ensure smooth adoption

●      Emphasizing minimal disruption to existing work while maintaining the project schedule

●      Apply a structured methodology to support change management activities based on experience with change management principles, methodologies, and tools.

●      Leverage change management processes and tools to assist in creating a plan and strategy that supports adoption of changes required by the project.

●      Support the design, development, delivery, and management of key communications to project stakeholders.

●      As directed by the Change Manager, assess change impact by conducting impact analyses, evaluating change readiness, and identifying key stakeholder groups.

●      Support training efforts by providing input, documenting requirements, scheduling sessions, and assisting with the design and delivery of training programs.

●      Contribute to the creation of core change management plans, including stakeholder communication plans and training plans.

●      Participate in organizational redesign efforts, including defining new roles and responsibilities and updating policies and procedures as needed.

●      Coordinate change management initiatives with the Change Manager, other team members, and the PMO.

●      Track and report issues to the Change Manager and, as directed, support entries in the project's Risk, Actions, Issues, and Decisions (RAID) log.

●      Use videoconferencing tools to conduct meetings, workshops, and communication briefings.

●      May participate in or manage the creation of change-related communication videos.

●      Organize and maintain documents in designated Microsoft Teams folders, ensuring all documentation is current and easily accessible.

●      Develop clear, step-by-step job aids to support the implementation of new or revised processes.

●      Bachelor's degree in Change Management, Communications, Business, or a related field, or equivalent experience (20 years)

●      Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint) (16 years)

●      Change management documentation with demonstrated writing and editing skills (16 years)

●      Demonstrated communication skills, both written and verbal, with the ability to clearly articulate messages and target documents to a variety of audiences (16 years)

●      Demonstrated ability to collaborate with others, work independently, and manage multiple projects simultaneously (16 years)

●      Willing to work onsite 4 days a week

●      Experience or familiarity with contract law or procurement processes (16 years)

Rate / Comp