Office and Operations Support Specialist

Job#: 3038335

Job Description:

Office and Operations Support Specialist

Position Overview

Well established company is seeking a highly organized and proactive Office and Operations Support Specialistto support its west valley facility. This individual will play a critical role in transportation logistics, ISO system documentmanagement, and basic IT support.

This is a dynamic, hands-on role ideal for someone who thrives in a fast-paced

environment, enjoys problem-solving, and is comfortable wearing multiple hats. This will be an onsite role working Monday - Friday during the day.

Key Responsibilities

Transportation & Logistics Coordination (Primary Focus)

Assist in all aspects of inbound and outbound transportation scheduling and management

Coordinate with Carriers to ensure efficient routes and timely pickups.

Communicate effectively with Carriers and Clients to resolve transportation issues

Maintain accurate records of appropriate transportation activities

ISO Support (Secondary Focus)

Maintain all aspects of ISO documentation to include monitoring ISO documentation schedules (i.e. audits and manual reviews) and distributing audit packages and manuals to appropriate personnel.

Support Regulatory documentation processes (including annual and biennial report preparation)

Organize and manage file storage systems for easy access and retrieval

Assist with general administrative and operational tasks as needed

IT Reporting & Computer Network Support (Tertiary Focus)

Generate and maintain MISII Monthly reports

Assist with tracking and documenting operational metrics

Provide basic troubleshooting support for internal computer networks (i.e. internet connectivity, printing issues, software upgrades) as needed and able

General Administrative Support

Other assigned tasks and responsibilities as required.

Qualifications & Skills

Required:

Strong communication skills with a professional and positive phone presence

Ability to be assertive, organized, and solutions-oriented when coordinating with Carriers & Clients

Proficiency in Microsoft Excel and Word is a must

Strong computer literacy with the ability to learn new systems

High attention to detail and strong organizational skills

Ability to manage multiple priorities in a fast-paced environment

Preferred:

Experience in logistics, transportation coordination, or operations support

Familiarity with reporting and data tracking

Basic understanding of IT troubleshooting (hardware, connectivity, user support)

PowerPoint experience

Familiarity with Visual Basic is a plus

What Success Looks Like:

Efficient and accurate logistics coordination and documentation

Strong relationships with clients, vendors and internal stakeholders

Organized, reliable data and document processing

Willingness to grow into additional responsibilities over time

Additional Notes

This role is designed to grow over time. The individual has potential to move into a managerial role upon exhibiting proficiency in core responsibilities and the ability to navigate through multiple tasks daily.

We offer a competitive wage and an industry leading benefits package.

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at or .

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Everforth Apex uses a virtual recruiter as part of the application process. Click for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at or . Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

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